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Taxes help Some employees may be able to deduct certain work-related expenses. The following facts from the IRS can help you determine which expenses are deductible as an employee business expense. You must be itemizing deductions on IRS Schedule A to qualify.
Taxes help Expenses that qualify for an itemized deduction generally include:
Taxes help Business travel away from home
Taxes help Business use of your car
Taxes help Business meals and entertainment
Taxes help Travel
Taxes help Use of your home
Taxes help Education
Taxes help Supplies
Taxes help Tools
Taxes help Miscellaneous expenses
Taxes help You must keep records to prove the business expenses you deduct. For general information on recordkeeping, see IRS Publication 552, Recordkeeping for Individuals available on this website, or by calling 1-800-TAX-FORM (800-829-3676).
Taxes help If your employer reimburses you under an accountable plan, you should not include the payments in your gross income, and you may not deduct any of the reimbursed amounts.
Taxes help An accountable plan must meet three requirements:
Taxes help You must have paid or incurred expenses that are deductible while performing services as an employee.
Taxes help You must adequately account to your employer for these expenses within a reasonable time period.
Taxes help You must return any excess reimbursement or allowance within a reasonable time period.
Taxes help If the plan under which you are reimbursed by your employer is non-accountable, the payments you receive should be included in the wages shown on your Form W-2. You must report the income and itemize your deductions to deduct these expenses.
Taxes help Generally, you report unreimbursed expenses on IRS Form 2106 or IRS Form 2106-EZ and attach it to Form 1040. Deductible expenses are then reported on IRS Schedule A, as a miscellaneous itemized deduction subject to a rule that limits your employee business expenses deduction to the amount that exceeds 2 percent of your adjusted gross income.
Taxes help For more information see IRS Publication 529, Miscellaneous Deductions, which is available on this website, or by calling 1-800-TAX-FORM (800-829-3676).
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Taxes help Publication 463 - Introductory Material Table of Contents Future Developments What's New Reminder IntroductionUsers of employer-provided vehicles. Taxes help Volunteers. Taxes help Ordering forms and publications. Taxes help Tax questions. Taxes help Useful Items - You may want to see: Future Developments For the latest information about developments related to Publication 463, such as legislation enacted after it was published, go to www. Taxes help irs. Taxes help gov/pub463. Taxes help What's New Standard mileage rate. Taxes help For 2013, the standard mileage rate for the cost of operating your car for business use is 56½ cents per mile. Taxes help Car expenses and use of the standard mileage rate are explained in chapter 4. Taxes help Depreciation limits on cars, trucks, and vans. Taxes help For 2013, the first-year limit on the total depreciation deduction for cars remains at $11,160 ($3,160 if you elect not to claim the special depreciation allowance). Taxes help For trucks and vans the first-year limit remains at $11,360 ($3,360 if you elect not to claim the special depreciation allowance). Taxes help Depreciation limits are explained in chapter 4. Taxes help Section 179 deduction. Taxes help For 2013, the section 179 deduction limit on qualifying property purchases (including cars, trucks, and vans) is a total of $500,000 and the limit on those purchases at which the deduction begins to be phased out is $2,000,000. Taxes help Section 179 Deduction is explained in chapter 4. Taxes help Special depreciation allowance. Taxes help For 2013, the special (“bonus”) depreciation allowance on qualified property (including cars, trucks, and vans) remains at 50%. Taxes help Special Depreciation Allowance is explained in chapter 4. Taxes help Reminder Photographs of missing children. Taxes help The Internal Revenue Service is a proud partner with the National Center for Missing and Exploited Children. Taxes help Photographs of missing children selected by the Center may appear in this publication on pages that would otherwise be blank. Taxes help You can help bring these children home by looking at the photographs and calling 1-800-THE-LOST (1-800-843-5678) if you recognize a child. Taxes help Per diem rates. Taxes help The IRS no longer updates Publication 1542, Per Diem Rates (For Travel Within the Continental United States). Taxes help Instead, current per diem rates may be found on the U. Taxes help S. Taxes help General Services Administration (GSA) website at www. Taxes help gsa. Taxes help gov/perdiem. Taxes help Introduction You may be able to deduct the ordinary and necessary business-related expenses you have for: Travel, Entertainment, Gifts, or Transportation. Taxes help An ordinary expense is one that is common and accepted in your trade or business. Taxes help A necessary expense is one that is helpful and appropriate for your business. Taxes help An expense does not have to be required to be considered necessary. Taxes help This publication explains: What expenses are deductible, How to report them on your return, What records you need to prove your expenses, and How to treat any expense reimbursements you may receive. Taxes help Who should use this publication. Taxes help You should read this publication if you are an employee or a sole proprietor who has business-related travel, entertainment, gift, or transportation expenses. Taxes help Users of employer-provided vehicles. Taxes help If an employer-provided vehicle was available for your use, you received a fringe benefit. Taxes help Generally, your employer must include the value of the use or availability of the vehicle in your income. Taxes help However, there are exceptions if the use of the vehicle qualifies as a working condition fringe benefit (such as the use of a qualified nonpersonal use vehicle). Taxes help A working condition fringe benefit is any property or service provided to you by your employer for which you could deduct the cost as an employee business expense if you had paid for it. Taxes help A qualified nonpersonal use vehicle is one that is not likely to be used more than minimally for personal purposes because of its design. Taxes help See Qualified nonpersonal use vehicles under Actual Car Expenses in chapter 4. Taxes help For information on how to report your car expenses that your employer did not provide or reimburse you for (such as when you pay for gas and maintenance for a car your employer provides), see Vehicle Provided by Your Employer in chapter 6. Taxes help Who does not need to use this publication. Taxes help Partnerships, corporations, trusts, and employers who reimburse their employees for business expenses should refer to their tax form instructions and chapter 11 of Publication 535, Business Expenses, for information on deducting travel, meals, and entertainment expenses. Taxes help If you are an employee, you will not need to read this publication if all of the following are true. Taxes help You fully accounted to your employer for your work-related expenses. Taxes help You received full reimbursement for your expenses. Taxes help Your employer required you to return any excess reimbursement and you did so. Taxes help There is no amount shown with a code “L” in box 12 of your Form W-2, Wage and Tax Statement. Taxes help If you meet all of these conditions, there is no need to show the expenses or the reimbursements on your return. Taxes help If you would like more information on reimbursements and accounting to your employer, see chapter 6 . Taxes help If you meet these conditions and your employer included reimbursements on your Form W-2 in error, ask your employer for a corrected Form W-2. Taxes help Volunteers. Taxes help If you perform services as a volunteer worker for a qualified charity, you may be able to deduct some of your costs as a charitable contribution. Taxes help See Out-of-Pocket Expenses in Giving Services in Publication 526, Charitable Contributions, for information on the expenses you can deduct. Taxes help Comments and suggestions. Taxes help We welcome your comments about this publication and your suggestions for future editions. Taxes help You can write to us at the following address: Internal Revenue Service Tax Forms and Publications Division 1111 Constitution Ave. Taxes help NW, IR-6526 Washington, DC 20224 We respond to many letters by telephone. Taxes help Therefore, it would be helpful if you would include your daytime phone number, including the area code, in your correspondence. Taxes help You can send your comments from www. Taxes help irs. Taxes help gov/formspubs/. Taxes help Click on “More Information” and then on “Comment on Tax Forms and Publications. Taxes help ” Although we cannot respond individually to each comment received, we do appreciate your feedback and will consider your comments as we revise our tax products. Taxes help Ordering forms and publications. Taxes help Visit www. Taxes help irs. Taxes help gov/formspubs/ to download forms and publications, call 1-800-TAX-FORM (1-800-829-3676), or write to the address below and receive a response within 10 days after your request is received. Taxes help Internal Revenue Service 1201 N. Taxes help Mitsubishi Motorway Bloomington, IL 61705-6613 Tax questions. Taxes help If you have a tax question, check the information available on IRS. Taxes help gov or call 1-800-829-1040. Taxes help We cannot answer tax questions sent to either of the above addresses. Taxes help Useful Items - You may want to see: Publication 225 Farmer's Tax Guide 529 Miscellaneous Deductions 535 Business Expenses 946 How To Depreciate Property Form (and Instructions) Schedule A (Form 1040) Itemized Deductions Schedule C (Form 1040) Profit or Loss From Business Schedule C-EZ (Form 1040) Net Profit From Business Schedule F (Form 1040) Profit or Loss From Farming 2106 Employee Business Expenses 2106-EZ Unreimbursed Employee Business Expenses 4562 Depreciation and Amortization See chapter 7, How To Get Tax Help , for information about getting these publications and forms. Taxes help Prev Up Next Home More Online Publications