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States Without Income Tax

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States Without Income Tax

States without income tax Part Three -   Ganancias y Pérdidas Los cuatro capítulos de esta sección abordan las ganancias y pérdidas provenientes de inversiones. States without income tax Explican también cómo calcular la base de una propiedad. States without income tax Una ganancia proveniente de la venta o del canje de acciones, bonos u otra propiedad de inversión puede estar sujeta a impuestos o al menos parcialmente exenta de impuestos. States without income tax Una pérdida puede ser o no ser deducible. States without income tax Además, estos capítulos tratan sobre las ganancias provenientes de la venta de propiedad de uso personal, incluidas las reglas especiales que corresponden al vender su vivienda. States without income tax Las pérdidas por hecho fortuito y robo no relacionadas con los negocios se presentan en el capítulo 25 de la Parte Cinco. States without income tax Table of Contents 13. States without income tax   Base de BienesIntroduction Useful Items - You may want to see: Base de CostoBienes Raíces Base AjustadaAumentos a la Base Disminuciones a la Base Base Distinta al CostoBienes Recibidos por Servicios Intercambios Sujetos a Impuestos Conversiones Involuntarias Intercambios no Sujetos a Impuestos Bienes Traspasados de un Cónyuge Bienes Recibidos como Donación Bienes Heredados Bienes de Uso Personal Cambiados a Uso Comercial o de Alquiler Acciones y Bonos 14. States without income tax   Venta de BienesRecordatorio Introduction Useful Items - You may want to see: Ventas y CanjesQué es una Venta o Canje Cómo Calcular Pérdidas o Ganancias Canjes no Sujetos a Impuestos Traspasos entre Cónyuges Transacciones entre Partes Vinculadas Pérdidas y Ganancias de CapitalPérdidas o Ganancias Ordinarias o de Capital Bienes de Capital y Bienes que no Son de Capital Período de Tenencia Deudas Incobrables no Empresariales Ventas Ficticias Reinversiones de Ganancia de Valores Cotizados en Bolsa 15. States without income tax   Venta de su ViviendaRecordatorio Introduction Useful Items - You may want to see: Vivienda Principal Cómo Calcular las Pérdidas o Ganancias Precio de Venta Cantidad Recibida Base Ajustada Cantidad de Pérdidas o Ganancias Enajenaciones que no Sean Ventas Cómo Determinar la Base Cómo Excluir las GananciasExclusión Máxima Requisitos de Propietario y de Uso Exclusión Máxima Reducida Uso Comercial o Alquiler de Vivienda Cómo Declarar la VentaHipoteca financiada por el vendedor. States without income tax Información adicional. States without income tax Situaciones EspecialesExcepción para ventas a personas emparentadas o vinculadas. States without income tax Recuperación (Devolución) de un Subsidio Hipotecario Federal 16. States without income tax   Cómo Declarar Ganancias y PérdidasQué Hay de Nuevo Introduction Useful Items - You may want to see: Cómo Declarar Ganancias y Pérdidas de CapitalExcepción 1. States without income tax Excepción 2. States without income tax Presente el Formulario 1099-B o el Formulario 1099-S al IRS. States without income tax Pérdidas de Capital Tasas Impositivas sobre Ganancias de Capital Prev  Up  Next   Home   More Online Publications
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Operating a Business

Employer ID Number (EIN)
An Employer Identification Number (EIN) is also known as a federal tax identification number, and is used to identify a business entity. Find out if you need an EIN and how to apply for one.

Recordkeeping
Unless you are a professional bookkeeper, you probably don't like to spend valuable business time keeping records. But keeping good records can actually help you save money.

Business Name Change
Explanation for businesses on how to make a name change.

Businesses with Employees
If you operate a business and have employees, then this section has the information you will need. You will find resources on hiring, recordkeeping and other topics such as employment taxes, and wage reporting requirements.

Paying Independent Contractors
If you pay independent contractors, you may have to file Form 1099-MISC, Miscellaneous Income, to report payments for services performed for your trade or business.

What is Taxable and Nontaxable Income?
You can receive income in the form of money, property, or services. This section lists many kinds of income that are taxable or nontaxable.

Filing and Paying Your Business Taxes
This section discusses business taxes you may have to pay and the forms you may have to file. It also discusses taxpayer identification numbers.

e-File Form 940, 941 or 944 for Small Businesses
Learn your options for e-filing form 940, 941 or 944.

Estimated Taxes
Federal income tax is a pay-as-you-go tax. You must pay the tax as you earn or receive income during the year. There are two ways to pay as you go: withholding, and estimated taxes.

Business Expenses
You can deduct the cost of operating your business. These costs are known as business expenses. These are costs you do not have to capitalize or include in the cost of goods sold.

Business Tax Credits
A list of forms for claiming business tax credits, and a brief explanation about when carryovers, and credits cease.

Intangibles
Intangible Property is property that has value but cannot be seen or touched. Generally, you can either amortize or depreciate intangible property.

Avoiding Problems
This section provides links to resources to help the small business owner create a recordkeeping system, get the latest on the cash vs. accrual accounting methods, and tips on understanding their IRS notice, what to do if you haven’t filed a tax return, and how to recognize and avoid tax scams.

Closing a Business
There is more involved in closing your business than just locking the doors. This section provides procedures for getting out of business, including what forms to file and how to handle additional revenue received or expenses you may incur.

IRS Tax Calendar for Small Businesses and Self-Employed
The tax calendar is available for downloading and printing, or you can view it online.

Retirement Plans
The advantages of a retirement plan are numerous. There are economic, business and tax advantages for your business, for your employees and for you. A retirement plan may give you an important competitive edge in attracting and keeping the best employees - and help you plan for your own retirement years. Visit the IRS Video Portal and search keyword "retire" for a more information about choosing, operating and maintaining your retirement plan.

References/Related Topics

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Page Last Reviewed or Updated: 21-Feb-2014

The States Without Income Tax

States without income tax Publication 51 - Main Content Table of Contents 1. States without income tax Taxpayer Identification NumbersWhen you receive your EIN. States without income tax Registering for SSNVS. States without income tax 2. States without income tax Who Are Employees?Crew Leaders Business Owned and Operated by Spouses 3. States without income tax Wages and Other Compensation 4. States without income tax Social Security and Medicare TaxesThe $150 Test or the $2,500 Test Social Security and Medicare Tax Withholding 5. States without income tax Federal Income Tax WithholdingImplementation of lock-in letter. States without income tax Seasonal employees and employees not currently performing services. States without income tax Termination and re-hire of employees. States without income tax How To Figure Federal Income Tax Withholding 6. States without income tax Required Notice to Employees About Earned Income Credit (EIC) 7. States without income tax Depositing TaxesWhen To Deposit How To Deposit Deposit Penalties Employers of Both Farm and Nonfarm Workers 8. States without income tax Form 943 9. States without income tax Reporting Adjustments on Form 943Current Year Adjustments Prior Year Adjustments 10. States without income tax Federal Unemployment (FUTA) Tax 11. States without income tax Reconciling Wage Reporting Forms 13. States without income tax Federal Income Tax Withholding MethodsWage Bracket Method Percentage Method Alternative Methods of Federal Income Tax Withholding How To Get Tax Help 1. States without income tax Taxpayer Identification Numbers If you are required to withhold any federal income, social security, or Medicare taxes, you will need an employer identification number (EIN) for yourself. States without income tax Also, you will need the SSN of each employee and the name of each employee as shown on the employee's social security card. States without income tax Employer identification number (EIN). States without income tax   An employer identification number (EIN) is a nine-digit number that the IRS issues. States without income tax The digits are arranged as follows: 00-0000000. States without income tax It is used to identify the tax accounts of employers and certain others who have no employees. States without income tax Use your EIN on all of the items that you send to the IRS and SSA. States without income tax   If you do not have an EIN, you may apply for one online. States without income tax Visit IRS. States without income tax gov and click on the Apply for an EIN Online link under Tools. States without income tax You may also apply for an EIN by calling 1-800-829-4933, or you can fax or mail Form SS-4, Application for Employer Identification Number, to the IRS. States without income tax Do not use a SSN in place of an EIN. States without income tax   If you do not have an EIN by the time a return is due, write “Applied For” and the date you applied for it in the space shown for the number. States without income tax If you took over another employer's business, do not use that employer's EIN. States without income tax   You should have only one EIN. States without income tax If you have more than one, and are not sure which one to use, call the toll-free Business and Specialty Tax Line at 1-800-829-4933 or 1-800-829-4059 (TDD/TTY for persons who are deaf, hard of hearing, or have a speech disability). States without income tax Provide the EINs that you have, the name and address to which each number was assigned, and the address of your principal place of business. States without income tax The IRS will tell you which EIN to use. States without income tax   For more information, see Publication 1635 or Publication 583. States without income tax When you receive your EIN. States without income tax   If you are a new employer that indicated a federal tax obligation when requesting an EIN, you will be pre-enrolled in the Electronic Federal Tax Payment System (EFTPS). States without income tax You will receive information in your Employer Identification Number (EIN) Package about Express Enrollment and an additional mailing containing your EFTPS personal identification number (PIN) and instructions for activating your PIN. States without income tax Call the toll-free number located in your “How to Activate Your Enrollment” brochure to activate your enrollment and begin making your employment tax deposits. States without income tax If you outsource any of your payroll and related tax duties to a third party payer, such as a payroll service provider or reporting agent, be sure to tell them about your EFTPS enrollment. States without income tax Social security number (SSN). States without income tax   An employee's social security number (SSN) consists of nine digits arranged as follows: 000-00-0000. States without income tax You must obtain each employee's name and SSN as shown on the employee's social security card because you must enter them on Form W-2. States without income tax Do not accept a social security card that says “Not valid for employment. States without income tax ” A social security number issued with this legend does not permit employment. States without income tax You may, but are not required to, photocopy the social security card if the employee provides it. States without income tax If you do not show the employee's correct name and SSN on Form W-2, you may owe a penalty unless you have reasonable cause. States without income tax See Publication 1586, Reasonable Cause Regulations & Requirements for Missing and Incorrect Name/TINs. States without income tax Applying for a social security card. States without income tax   Any employee who is legally eligible to work in the United States and does not have a social security card can get one by completing Form SS-5, Application for a Social Security Card, and submitting the necessary documentation to SSA. States without income tax You can get Form SS-5 at SSA offices, by calling 1-800-772-1213 or 1-800-325-0778 (TTY), or from the SSA website at www. States without income tax socialsecurity. States without income tax gov/online/ss-5. States without income tax html. States without income tax The employee must complete and sign Form SS-5; it cannot be filed by the employer. States without income tax You may be asked to supply a letter to accompany Form SS-5 if the employee has exceeded his or her yearly or lifetime limit for the number of replacement cards allowed. States without income tax Applying for a social security number. States without income tax   If you file Form W-2 on paper and your employee has applied for an SSN but does not have one when you must file Form W-2, enter “Applied For” on the form. States without income tax If you are filing electronically, enter all zeros (000-00-0000) in the social security number field. States without income tax When the employee receives the SSN, file Copy A of Form W-2c, Corrected Wage and Tax Statement, with the SSA to show the employee's SSN. States without income tax Furnish Copies B, C, and 2 of Form W-2c to the employee. States without income tax Up to 25 Forms W-2c per Form W-3c, Transmittal of Corrected Wage and Tax Statements, may be filed per session over the Internet, with no limit on the number of sessions. States without income tax For more information, visit SSA's Employer W-2 Filing Instructions & Information webpage at www. States without income tax socialsecurity. States without income tax gov/employer. States without income tax Advise your employee to correct the SSN on his or her original Form W-2. States without income tax Correctly record the employee's name and SSN. States without income tax   Record the name and number of each employee as they are shown on the employee's social security card. States without income tax If the employee's name is not correct as shown on the card (for example, because of marriage or divorce), the employee should request a corrected card from the SSA. States without income tax Continue to report the employee's wages under the old name until the employee shows you an updated social security card with the new name. States without income tax   If the SSA issues the employee a replacement card after a name change, or a new card with a different social security number after a change in alien work status, file a Form W-2c to correct the name/SSN reported on the most recently filed Form W-2. States without income tax It is not necessary to correct other years if the previous name and SSN were used for years before the most recent Form W-2. States without income tax IRS individual taxpayer identification numbers (ITINs) for aliens. States without income tax   Do not accept an ITIN in place of an SSN for employee identification or for work. States without income tax An ITIN is issued for use by resident and nonresident aliens who need identification for tax purposes, but who are not eligible for U. States without income tax S. States without income tax employment. States without income tax The ITIN is a nine-digit number formatted like an SSN (for example, NNN-NN-NNNN). States without income tax However, it begins with the number “9” and has either a “7” or “8” as the fourth digit (for example, 9NN-7N-NNNN or 9NN-8N-NNNN). States without income tax    An individual with an ITIN who later becomes eligible to work in the United States must obtain an SSN. States without income tax If the individual is currently eligible to work in the United States, instruct the individual to apply for an SSN and follow the instructions under Applying for a social security number, earlier in this section. States without income tax Do not use an ITIN in place of an SSN on Form W-2. States without income tax Verification of social security numbers. States without income tax   Employers and authorized reporting agents can use the Social Security Number Verification Service (SSNVS) to instantly verify up to 10 employee names and SSNs (per screen) at a time, or submit an electronic file of up to 250,000 names and SSNs and usually receive results the next business day. States without income tax Visit www. States without income tax socialsecurity. States without income tax gov/employer/ssnv. States without income tax htm for more information. States without income tax Registering for SSNVS. States without income tax   You must register online and receive authorization from your employer to use SSNVS. States without income tax To register, visit SSA's website at www. States without income tax socialsecurity. States without income tax gov/employer and click on the Business Services Online link. States without income tax Follow the registration instructions to obtain a user identification (ID) and password. States without income tax You will need to provide the following information about yourself and your company. States without income tax Name. States without income tax SSN. States without income tax Date of birth. States without income tax Type of employer. States without income tax EIN. States without income tax Company name, address, and telephone number. States without income tax Email address. States without income tax When you have completed the online registration process, SSA will mail a one-time activation code to your employer. States without income tax You must enter the activation code online to use SSNVS. States without income tax 2. States without income tax Who Are Employees? Generally, employees are defined either under common law or under statutes for certain situations. States without income tax See Publication 15-A for details on statutory employees and nonemployees. States without income tax Employee status under common law. States without income tax   Generally, a worker who performs services for you is your employee if you have the right to control what will be done and how it will be done. States without income tax This is so even when you give the employee freedom of action. States without income tax What matters is that you have the right to control the details of how the services are performed. States without income tax See Publication 15-A for more information on how to determine whether an individual providing services is an independent contractor or an employee. States without income tax If an employer-employee relationship exists, it does not matter what it is called. States without income tax The employee may be called an agent or independent contractor. States without income tax It also does not matter how payments are measured or paid, what they are called, or if the employee works full or part time. States without income tax You are responsible for withholding and paying employment taxes for your employees. States without income tax You are also required to file employment tax returns. States without income tax These requirements do not apply to amounts that you pay to independent contractors. States without income tax The rules discussed in this publication apply only to workers who are your employees. States without income tax In general, you are an employer of farmworkers if your employees: Raise or harvest agricultural or horticultural products on your farm (including the raising and feeding of livestock); Work in connection with the operation, management, conservation, improvement, or maintenance of your farm and its tools and equipment; Provide services relating to salvaging timber, or clearing land of brush and other debris, left by a hurricane (also known as hurricane labor); Handle, process, or package any agricultural or horticultural commodity if you produced over half of the commodity (for a group of up to 20 unincorporated operators, all of the commodity); or Do work for you related to cotton ginning, turpentine, gum resin products, or the operation and maintenance of irrigation facilities. States without income tax For this purpose, the term “farm” includes stock, dairy, poultry, fruit, fur-bearing animal, and truck farms, as well as plantations, ranches, nurseries, ranges, greenhouses or other similar structures used primarily for the raising of agricultural or horticultural commodities, and orchards. States without income tax Farmwork does not include reselling activities that do not involve any substantial activity of raising agricultural or horticultural commodities, such as a retail store or a greenhouse used primarily for display or storage. States without income tax The table in section 12, How Do Employment Taxes Apply to Farmwork , distinguishes between farm and nonfarm activities, and also addresses rules that apply in special situations. States without income tax Crew Leaders If you are a crew leader, you are an employer of farmworkers. States without income tax A crew leader is a person who furnishes and pays (either on his or her own behalf or on behalf of the farm operator) workers to do farmwork for the farm operator. States without income tax If there is no written agreement between you and the farm operator stating that you are his or her employee and if you pay the workers (either for yourself or for the farm operator), then you are a crew leader. States without income tax For FUTA tax rules, see section 10. States without income tax Business Owned and Operated by Spouses If you and your spouse jointly own and operate a farm or nonfarm business and share in the profits and losses, you are partners in a partnership, whether or not you have a formal partnership agreement. States without income tax See Publication 541, Partnerships, for more details. States without income tax The partnership is considered the employer of any employees, and is liable for any employment taxes due on wages paid to its employees. States without income tax Exception—Qualified joint venture. States without income tax   For tax years beginning after December 31, 2006, the Small Business and Work Opportunity Tax Act of 2007 (Public Law 110-28) provides that a “qualified joint venture,” whose only members are spouses filing a joint income tax return, can elect not to be treated as a partnership for federal tax purposes. States without income tax A qualified joint venture conducts a trade or business where: The only members of the joint venture are spouses who file a joint income tax return, Both spouses materially participate (see Material participation in the Instructions for Schedule C (Form 1040), line G) in the trade or business (mere joint ownership of property is not enough), Both spouses elect to not be treated as a partnership, and The business is co-owned by both spouses and is not held in the name of a state law entity such as a partnership or limited liability company (LLC). States without income tax   To make the election, all items of income, gain, loss, deduction, and credit must be divided between the spouses, in accordance with each spouse's interest in the venture, and reported on separate Schedules C or F as sole proprietors. States without income tax Each spouse must also file a separate Schedule SE to pay self-employment taxes, as applicable. States without income tax   Spouses using the qualified joint venture rules are treated as sole proprietors for federal tax purposes and generally do not need an EIN. States without income tax If employment taxes are owed by the qualified joint venture, either spouse may report and pay the employment taxes due on the wages paid to the employees using the EIN of that spouse's sole proprietorship. States without income tax Generally, filing as a qualified joint venture will not increase the spouses' total tax owed on the joint income tax return. States without income tax However, it gives each spouse credit for social security earnings on which retirement benefits are based and for Medicare coverage without filing a partnership return. States without income tax    Note. States without income tax If your spouse is your employee, not your partner, you must pay social security and Medicare taxes for him or her. States without income tax   For more information on qualified joint ventures, visit IRS. States without income tax gov and enter “qualified joint venture” in the search box. States without income tax Exception—Community income. States without income tax   If you and your spouse wholly own an unincorporated business as community property under the community property laws of a state, foreign country, or U. States without income tax S. States without income tax possession, you can treat the business either as a sole proprietorship (of the spouse who carried on the business) or a partnership. States without income tax You may still make an election to be taxed as a qualified joint venture instead of a partnership. States without income tax See Exception—Qualified joint venture , earlier in this section. States without income tax 3. States without income tax Wages and Other Compensation Cash wages that you pay to employees for farmwork are generally subject to social security tax and Medicare tax. States without income tax You may also be required to withhold, deposit, and report Additional Medicare Tax. States without income tax See section 4 for more information. States without income tax If the wages are subject to social security and Medicare taxes, they are also subject to federal income tax withholding. States without income tax You may also be liable for FUTA tax, which is not withheld by you or paid by the employee. States without income tax FUTA tax is discussed in section 10. States without income tax Cash wages include checks, money orders, etc. States without income tax Do not count as cash wages the value of food, lodging, and other noncash items. States without income tax For more information on what payments are considered taxable wages, see Publication 15 (Circular E). States without income tax Commodity wages. States without income tax   Commodity wages are not cash and are not subject to social security and Medicare taxes or federal income tax withholding. States without income tax However, noncash payments, including commodity wages, are treated as cash wages (see above) if the substance of the transaction is a cash payment. States without income tax These noncash payments are subject to social security and Medicare taxes and federal income tax withholding. States without income tax Other compensation. States without income tax   Publications 15-A and 15-B discuss other forms of compensation that may be taxable. States without income tax Family members. States without income tax   Generally, the wages that you pay to family members who are your employees are subject to social security and Medicare taxes, federal income tax withholding, and FUTA tax. States without income tax However, certain exemptions may apply for your child, spouse, or parent. States without income tax See the table, How Do Employment Taxes Apply to Farmwork , in section 12. States without income tax Household employees. States without income tax   The wages of an employee who performs household services, such as a maid, babysitter, gardener, or cook, in your home are not subject to social security and Medicare taxes if you pay that employee cash wages of less than $1,900 in 2014. States without income tax   Social security and Medicare taxes do not apply to cash wages for housework in your private home if it was done by your spouse or your child under age 21. States without income tax Nor do the taxes apply to housework done by your parent unless: You have a child living in your home who is under age 18 or has a physical or mental condition that requires care by an adult for at least 4 continuous weeks in a calendar quarter, and You are a widow or widower, or divorced and not remarried, or have a spouse in the home who, because of a physical or mental condition, cannot care for your child for at least 4 continuous weeks in the quarter. States without income tax   For more information, see Publication 926, Household Employer's Tax Guide. States without income tax    Wages for household work may not be a deductible farm expense. States without income tax See Publication 225, Farmer's Tax Guide. States without income tax Share farmers. States without income tax   You do not have to withhold or pay social security and Medicare taxes on amounts paid to share farmers under share-farming arrangements. States without income tax Compensation paid to H-2A visa holders. States without income tax   Report compensation of $600 or more paid to foreign agricultural workers who entered the country on H-2A visas in box 1 of Form W-2 but do not report it as social security wages (box 3) or Medicare wages (box 5) on Form W-2 because compensation paid to H-2A workers for agricultural labor performed in connection with this visa is not subject to social security and Medicare taxes. States without income tax On Form W-2, do not check box 13 (Statutory employee), as H-2A workers are not statutory employees. States without income tax   An employer is not required to withhold federal income tax from compensation it pays an H-2A worker for agricultural labor performed in connection with this visa unless the worker asks for withholding and the employer agrees. States without income tax In that case, the worker must give the employer a completed Form W-4. States without income tax Federal income tax withheld should be reported in box 2 of Form W-2. States without income tax These reporting rules apply when the H-2A worker provides his or her taxpayer identification number (TIN) to the employer. States without income tax For rules relating to backup withholding and reporting when the H-2A worker does not provide a TIN, see the Instructions for Form 1099-MISC and the Instructions for Form 945. States without income tax 4. States without income tax Social Security and Medicare Taxes Generally, you must withhold social security and Medicare taxes on all cash wage payments that you make to your employees. States without income tax You may also be required to withhold Additional Medicare Tax. States without income tax For more information, see Additional Medicare Tax withholding , later. States without income tax The $150 Test or the $2,500 Test All cash wages that you pay to an employee during the year for farmwork are subject to social security and Medicare taxes and federal income tax withholding if either of the two tests below is met. States without income tax You pay cash wages to an employee of $150 or more in a year for farmwork (count all cash wages paid on a time, piecework, or other basis). States without income tax The $150 test applies separately to each farmworker that you employ. States without income tax If you employ a family of workers, each member is treated separately. States without income tax Do not count wages paid by other employers. States without income tax The total that you pay for farmwork (cash and noncash) to all your employees is $2,500 or more during the year. States without income tax Exceptions. States without income tax   The $150 and $2,500 tests do not apply to wages that you pay to a farmworker who receives less than $150 in annual cash wages and the wages are not subject to social security and Medicare taxes, or federal income tax withholding, even if you pay $2,500 or more in that year to all of your farmworkers if the farmworker: Is employed in agriculture as a hand-harvest laborer, Is paid piece rates in an operation that is usually paid on a piece-rate basis in the region of employment, Commutes daily from his or her permanent home to the farm, and Had been employed in agriculture less than 13 weeks in the preceding calendar year. States without income tax   Amounts that you pay to these seasonal farmworkers, however, count toward the $2,500-or-more test to determine whether wages that you pay to other farmworkers are subject to social security and Medicare taxes. States without income tax Social Security and Medicare Tax Withholding The social security tax rate is 6. States without income tax 2%, for both the employee and employer, on the first $117,000 paid to each employee. States without income tax You must withhold at this rate from each employee and pay a matching amount. States without income tax The Medicare tax rate is 1. States without income tax 45% each for the employee and employer on all wages. States without income tax You must withhold at this rate from each employee and pay a matching amount. States without income tax There is no wage base limit for Medicare tax; all covered wages are subject to Medicare tax. States without income tax Social security and Medicare taxes apply to most payments of sick pay, including payments made by third parties such as insurance companies. States without income tax For details, see Publication 15-A. States without income tax Additional Medicare Tax withholding. States without income tax   In addition to withholding Medicare tax at 1. States without income tax 45%, you must withhold a 0. States without income tax 9% Additional Medicare Tax from wages you pay to an employee in excess of $200,000 in a calendar year. States without income tax You are required to begin withholding Additional Medicare Tax in the pay period in which you pay wages in excess of $200,000 to an employee and continue to withhold it each pay period until the end of the calendar year. States without income tax Additional Medicare Tax is only imposed on the employee. States without income tax There is no employer share of Additional Medicare Tax. States without income tax All wages that are subject to Medicare tax are subject to Additional Medicare Tax withholding if paid in excess of the $200,000 withholding threshold. States without income tax   For more information on what wages are subject to Medicare tax, see the chart, Special Rules for Various Types of Services and Payments, in section 15 of Publication 15 (Circular E). States without income tax For more information on Additional Medicare Tax, visit IRS. States without income tax gov and enter “Additional Medicare Tax” in the search box. States without income tax Employee share paid by employer. States without income tax   If you would rather pay a household or agricultural employee's share of the social security and Medicare taxes without withholding them from his or her wages, you may do so. States without income tax If you do not withhold the taxes, however, you must still pay them. States without income tax Any employee social security and Medicare taxes that you pay is additional income to the employee. States without income tax Include it in box 1 of the employee's Form W-2, but do not count it as social security and Medicare wages and do not include it in boxes 3 and 5. States without income tax Also, do not count the additional income as wages for FUTA tax purposes. States without income tax Different rules apply to employer payments of social security and Medicare taxes for non-household and non-agricultural employees. States without income tax See section 7 of Publication 15-A. States without income tax Withholding social security and Medicare taxes on nonresident alien employees. States without income tax   In general, if you pay wages to nonresident alien employees, you must withhold social security and Medicare taxes as you would for a U. States without income tax S. States without income tax citizen or resident alien. States without income tax However, see Publication 515, Withholding of Tax on Nonresident Aliens and Foreign Entities, for exceptions to this general rule. States without income tax Also see Compensation paid to H-2A visa holders in section 3. States without income tax Religious exemption. States without income tax    An exemption from social security and Medicare taxes is available to members of a recognized religious sect opposed to public insurance. States without income tax This exemption is available only if both the employee and the employer are members of the sect. States without income tax   For more information, see Publication 517, Social Security and Other Information for Members of the Clergy and Religious Workers. States without income tax 5. States without income tax Federal Income Tax Withholding Farmers and crew leaders must withhold federal income tax from the wages of farmworkers if the wages are subject to social security and Medicare taxes. States without income tax The amount to withhold is figured on gross wages before taking out social security and Medicare taxes, union dues, insurance, etc. States without income tax You may use one of several methods to determine the amount of federal income tax withholding. States without income tax They are discussed in section 13. States without income tax Form W-4. States without income tax   To know how much federal income tax to withhold from employees' wages, you should have a Form W-4 on file for each employee. States without income tax Encourage your employees to file an updated Form W-4 for 2014, especially if they owed taxes or received a large refund when filing their 2013 tax return. States without income tax Advise your employees to use the IRS Withholding Calculator on the IRS website at www. States without income tax irs. States without income tax gov/individuals for help in determining how many withholding allowances to claim on their Form W-4. States without income tax   Ask each new employee to give you a signed Form W-4 when starting work. States without income tax Make the form effective with the first wage payment. States without income tax If a new employee does not give you a completed Form W-4, withhold tax as if he or she is single, with no withholding allowances. States without income tax Forms in Spanish. States without income tax   You can provide Formulario W-4(SP) in place of Form W-4 to your Spanish-speaking employees. States without income tax For more information, see Publicación 17(SP). States without income tax Effective date of Form W-4. States without income tax   A Form W-4 remains in effect until the employee gives you a new one. States without income tax When you receive a new Form W-4, do not adjust withholding for pay periods before the effective date of the new form. States without income tax Do not adjust withholding retroactively. States without income tax If an employee gives you a replacement Form W-4, begin withholding no later than the start of the first payroll period ending on or after the 30th day from the date when you received the replacement Form W-4. States without income tax For exceptions, see Exemption from federal income tax withholding , IRS review of requested Forms W-4 , and Invalid Forms W-4 , later in this section. States without income tax A Form W-4 that makes a change for the next calendar year will not take effect in the current calendar year. States without income tax Completing Form W-4. States without income tax   The amount of federal income tax withholding is based on marital status and withholding allowances. States without income tax Your employees may not base their withholding amounts on a fixed dollar amount or percentage. States without income tax However, the employee may specify a dollar amount to be withheld in addition to the amount of withholding based on filing status and withholding allowances claimed on Form W-4. States without income tax   Employees may claim fewer withholding allowances than they are entitled to claim. States without income tax They may do this to ensure that they have enough withholding or to offset other sources of taxable income that are not subject to withholding. States without income tax   See Publication 505, Tax Withholding and Estimated Tax, for more information about completing Form W-4. States without income tax Along with Form W-4, you may wish to order Publication 505 for use by your employees. States without income tax    Do not accept any withholding or estimated tax payments from your employees in addition to withholding based on their Form W-4. States without income tax If an employee wants additional withholding, he or she should submit a new Form W-4 and, if necessary, pay estimated tax by filing Form 1040-ES, Estimated Tax for Individuals, or by using the Electronic Federal Tax Payment System (EFTPS) to make estimated tax payments. States without income tax Exemption from federal income tax withholding. States without income tax   Generally, an employee may claim exemption from federal income tax withholding because he or she had no federal income tax liability last year and expects none this year. States without income tax See the Form W-4 instructions for more information. States without income tax However, the wages are still subject to social security and Medicare taxes. States without income tax   A Form W-4 claiming exemption from withholding is effective when it is filed with the employer and only for that calendar year. States without income tax To continue to be exempt from withholding in the next calendar year, an employee must give you a new Form W-4 by February 15. States without income tax If the employee does not give you a new Form W-4 by February 15, withhold tax based on the last valid Form W-4 you have for the employee that did not claim an exemption from withholding or, if one does not exist, withhold as if he or she is single with zero withholding allowances. States without income tax If the employee provides a new Form W-4 claiming an exemption from withholding on February 16 or later, you may apply the exemption to future wages, but do not refund taxes withheld while the exempt status was not in place. States without income tax Withholding income taxes on the wages of nonresident alien employees. States without income tax   In general, you must withhold federal income taxes on the wages of nonresident alien employees. States without income tax However, see Publication 515 for exceptions to this general rule. States without income tax Also see Compensation paid to H-2A visa workers in section 3. States without income tax Withholding adjustment for nonresident alien employees. States without income tax   A special procedure applies for figuring the amount of income tax to withhold from wages of nonresident alien employees performing services within the United States for wages paid in 2014. States without income tax This procedure requires a special chart to be used with the withholding tables to determine the amount to withhold from the wages of the nonresident alien employee. States without income tax See Withholding adjustment for nonresident alien employees in section 9 of Publication 15 (Circular E). States without income tax Nonresident alien employee's Form W-4. States without income tax   When completing Forms W-4, nonresident aliens are required to: Not claim exemption from income tax withholding; Request withholding as if they are single, regardless of their actual marital status; Claim only one allowance (if the nonresident alien is a resident of Canada, Mexico, or Korea, he or she may claim more than one allowance); and Write “Nonresident Alien” or “NRA” above the dotted line on line 6 of Form W-4. States without income tax   If you maintain an electronic Form W-4 system, you should provide a field for nonresident alien employees to enter nonresident alien status in lieu of writing “Nonresident Alien” or “NRA” above the dotted line on line 6. States without income tax    A nonresident alien employee may request additional withholding at his or her option for other purposes, although such additions should not be necessary for withholding to cover federal income tax liability related to employment. States without income tax Form 8233. States without income tax   If a nonresident alien employee claims a tax treaty exemption from withholding, the employee must submit Form 8233, Exemption from Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual, with respect to the income exempt under the treaty, instead of Form W-4. States without income tax See Publication 515 for details. States without income tax IRS review of requested Forms W-4. States without income tax   When requested by the IRS, you must make original Forms W-4 available for inspection by an IRS employee. States without income tax You may also be directed to send certain Forms W-4 to the IRS. States without income tax You may receive a notice from the IRS requiring you to submit a copy of Form W-4 for one or more of your named employees. States without income tax Send the requested copy or copies of Form W-4 to the IRS at the address provided and in the manner directed by the notice. States without income tax The IRS may also require you to submit copies of Form W-4 to the IRS as directed by a revenue procedure or notice published in the Internal Revenue Bulletin. States without income tax When we refer to Form W-4, the same rules apply to Formulario W-4(SP), its Spanish translation. States without income tax   After submitting a copy of the requested Form W-4 to the IRS, continue to withhold federal income tax based on that Form W-4 if it is valid (see Invalid Forms W-4 , later in this section). States without income tax However, if the IRS later notifies you in writing that the employee is not entitled to claim a complete exemption from withholding or more than the maximum number of withholding allowances specified by the IRS in the written notice, withhold federal income tax based on the effective date, marital status, and maximum number of withholding allowances specified in the notice (commonly referred to as a “lock-in letter”). States without income tax Initial lock-in letter. States without income tax   The IRS uses information reported on Form W-2 to identify employees with withholding compliance problems. States without income tax In some cases, where a serious under-withholding problem is found to exist for a particular employee, the IRS may issue a lock-in letter to the employer specifying the maximum number of withholding allowances and marital status permitted for a specific employee. States without income tax You will also receive a copy for the employee that identifies the maximum number of withholding allowances permitted and the process by which the employee can provide additional information to the IRS for purposes of determining the appropriate number of withholding allowances. States without income tax If the employee is employed by you as of the date of the notice, you must furnish the employee copy to the employee within 10 business days of receipt. States without income tax You may follow any reasonable business practice to furnish the employee copy to the employee. States without income tax Implementation of lock-in letter. States without income tax   When you receive the notice specifying the maximum number of withholding allowances and marital status permitted, you may not withhold immediately on the basis of the notice. States without income tax You must begin withholding tax on the basis of the notice for any wages paid after the date specified in the notice. States without income tax The delay between your receipt of the notice and the date to begin the withholding on the basis of the notice permits the employee to contact the IRS. States without income tax Seasonal employees and employees not currently performing services. States without income tax   If you receive a notice for an employee who is not currently performing services for you, you are still required to furnish the employee copy to the employee and withhold based on the notice if any of the following apply. States without income tax You are paying wages for the employee's prior services and the wages are subject to income tax withholding on or after the date specified in the notice. States without income tax You reasonably expect the employee to resume services within 12 months of the date of the notice. States without income tax The employee is on a bona fide leave of absence that does not exceed 12 months or the employee has a right to reemployment after the leave of absence. States without income tax Termination and re-hire of employees. States without income tax   If you are required to furnish and withhold based on the notice and the employment relationship is terminated after the date of the notice, you must continue to withhold based on the notice if you continue to pay any wages subject to income tax withholding. States without income tax You must also withhold based on the notice or modification notice (explained next) if the employee resumes the employment relationship with you within 12 months after the termination of the employment relationship. States without income tax Modification notice. States without income tax   After issuing the notice specifying the maximum number of withholding allowances and marital status permitted, the IRS may issue a subsequent notice (modification notice) that modifies the original notice. States without income tax The modification notice may change the marital status and/or the number of withholding allowances permitted. States without income tax You must withhold federal income tax based on the effective date specified in the modification notice. States without income tax New Form W-4 after IRS notice. States without income tax   After the IRS issues a notice or modification notice, if the employee provides you with a new Form W-4 claiming complete exemption from withholding or claims a marital status, a number of withholding allowances, and any additional withholding that results in less withholding than would result under the IRS notice or modification notice, you must disregard the new Form W-4. States without income tax You are required to withhold on the basis of the notice or modification notice unless the IRS subsequently notifies you to withhold based on the new Form W-4. States without income tax If the employee wants to put a new Form W-4 into effect that results in less withholding than required, the employee must contact the IRS. States without income tax   If, after you receive an IRS notice or modification notice, your employee provides you with a new Form W-4 that does not claim exemption from federal income tax withholding and claims a marital status, a number of withholding allowances, and any additional withholding that results in more withholding than would result under the notice or modification notice, you must withhold tax on the basis of that new Form W-4. States without income tax Otherwise, disregard any subsequent Forms W-4 provided by the employee and withhold based on the IRS notice or modification notice. States without income tax Substitute Forms W-4. States without income tax   You are encouraged to have your employees use the official version of Form W-4 to claim withholding allowances or exemption from withholding. States without income tax Call the IRS at 1-800-TAX-FORM (1-800-829-3676) or visit IRS. States without income tax gov to obtain copies of Form W-4. States without income tax   You may use a substitute version of Form W-4 to meet your business needs. States without income tax However, your substitute Form W-4 must contain language that is identical to the official Form W-4 and your form must meet all current IRS rules for substitute forms. States without income tax At the time that you provide your substitute form to the employee, you must provide him or her with all tables, instructions, and worksheets from the current Form W-4. States without income tax   You cannot accept a substitute Form W-4 developed by an employee, and the employee submitting such form will be treated as failing to furnish a Form W-4. States without income tax However, continue to use any valid Forms W-4 developed by your employees that you accepted before October 11, 2007. States without income tax Invalid Forms W-4. States without income tax   Any unauthorized change or addition to Form W-4 makes it invalid. States without income tax This includes taking out any language by which the employee certifies that the form is correct. States without income tax A Form W-4 is also invalid if, by the date an employee gives it to you, he or she indicates in any way that it is false. States without income tax An employee who submits a false Form W-4 may be subject to a $500 penalty. States without income tax You may treat a Form W-4 as invalid if the employee wrote “exempt” on line 7 and also entered a number on line 5 or an amount on line 6. States without income tax   When you get an invalid Form W-4, do not use it to figure federal income tax withholding. States without income tax Tell the employee that it is invalid and ask for another one. States without income tax If the employee does not give you a valid one, withhold taxes as if the employee was single and claiming no withholding allowances. States without income tax However, if you have an earlier Form W-4 for this worker that is valid, withhold as you did before. States without income tax   For additional information about these rules, see Treasury Decision 9337, 2007-35 I. States without income tax R. States without income tax B. States without income tax 455, available at www. States without income tax irs. States without income tax gov/irb/2007-35_IRB/ar10. States without income tax html. States without income tax Amounts exempt from levy on wages, salary, and other income. States without income tax   If you receive a Notice of Levy on Wages, Salary, and Other Income—Forms 668-W(ACS), 668-W(c)(DO), or 668-W(ICS), you must withhold amounts as described in the instructions for these forms. States without income tax Publication 1494, Tables for Figuring Amount Exempt From Levy on Wages, Salary, and Other Income—Forms 668-W(ACS), 668-W(c)(DO), and 668-W(ICS), shows the exempt amount. States without income tax If a levy issued in a prior year is still in effect and the taxpayer submits a new Statement of Exemptions and Filing Status, use the current year Publication 1494 to compute the exempt amount. States without income tax How To Figure Federal Income Tax Withholding There are several ways to figure federal income tax withholding. States without income tax Wage bracket tables. States without income tax See section 13 for directions on how to use the tables. States without income tax Percentage method. States without income tax See section 13 for directions on how to use the percentage method. States without income tax Alternative formula tables for percentage method withholding. States without income tax See Publication 15-A. States without income tax Wage bracket percentage method withholding tables. States without income tax See Publication 15-A. States without income tax Other alternative methods. States without income tax See Publication 15-A. States without income tax Employers with automated payroll systems will find the two alternative formula tables and the two alternative wage bracket percentage method tables in Publication 15-A useful. States without income tax If an employee wants additional federal tax withheld, have the employee show the extra amount on Form W-4. States without income tax Supplemental wages. States without income tax   Supplemental wages are wage payments to an employee that are not regular wages. States without income tax They include, but are not limited to, bonuses, commissions, overtime pay, accumulated sick leave, severance pay, awards, prizes, back pay and retroactive pay increases for current employees, and payments for nondeductible moving expenses. States without income tax Other payments subject to the supplemental wage rules include taxable fringe benefits and expense allowances paid under a nonaccountable plan. States without income tax   If you pay supplemental wages with regular wages but do not specify the amount of each, withhold federal income tax as if the total was a single payment for a regular payroll period. States without income tax   If you pay supplemental wages separately (or combine them in a single payment and specify the amount of each), the federal income tax withholding method depends partly on whether you withhold federal income tax from your employee's regular wages. States without income tax If you withheld federal income tax from an employee's regular wages in the current or immediately preceding calendar year, you can use one of the following methods for the supplemental wages. States without income tax Withhold a flat 25% (no other percentage allowed). States without income tax If the supplemental wages are paid concurrently with regular wages, add the supplemental wages to the concurrently paid regular wages. States without income tax If there are no concurrently paid regular wages, add the supplemental wages to alternatively, either the regular wages paid or to be paid for the current payroll period or the regular wages paid for the preceding payroll period. States without income tax Figure the income tax withholding as if the total of the regular wages and supplemental wages is a single payment. States without income tax Subtract the tax withheld from the regular wages. States without income tax Withhold the remaining tax from the supplemental wages. States without income tax If there were other payments of supplemental wages paid during the payroll period made before the current payment of supplemental wages, aggregate all the payments of supplemental wages paid during the payroll period with the regular wages paid during the payroll period, calculate the tax on the total, subtract the tax already withheld from the regular wages and previous supplemental wage payments, and withhold the remaining tax from the current payment of supplemental wages. States without income tax If you did not withhold federal income tax from the employee's regular wages in the current or immediately preceding calendar year, use method 1-b above. States without income tax This would occur, for example, when the value of the employee's withholding allowances claimed on Form W-4 is more than the wages. States without income tax    Separate rules apply to any supplemental wages exceeding $1 million that you pay to an individual during the year. States without income tax See section 7 in Publication 15 (Circular E) for details. States without income tax   Regardless of the method that you use to withhold federal income tax on supplemental wages, they are generally subject to social security, Medicare, and FUTA taxes. States without income tax 6. States without income tax Required Notice to Employees About Earned Income Credit (EIC) You must notify employees who have no federal income tax withheld that they may be able to claim a tax refund because of the EIC. States without income tax Although you do not have to notify employees who claim exemption from withholding on Form W-4 about the EIC, you are encouraged to notify any employees whose wages for 2013 were less than $46,227 ($51,567 if married filing jointly) that they may be eligible to claim the credit for 2013. States without income tax This is because eligible employees may get a refund of the amount of EIC that is more than the tax that they owe. States without income tax You will meet the notification requirement if you issue to the employee Form W-2 with the EIC notice on the back of Copy B, or a substitute Form W-2 with the same statement. States without income tax You may also meet the requirement by providing Notice 797, Possible Federal Tax Refund Due to the Earned Income Credit (EIC), or your own statement that contains the same wording. States without income tax If a substitute Form W-2 is given to the employee on time but does not have the required statement, you must notify the employee within 1 week of the date that the substitute Form W-2 is given. States without income tax If Form W-2 is required but is not given on time, you must give the employee Notice 797 or your written statement by the date that Form W-2 is required to be given. States without income tax If Form W-2 is not required, you must notify the employee by February 7, 2014. States without income tax 7. States without income tax Depositing Taxes Generally, you must deposit both the employer and employee shares of social security and Medicare taxes and federal income tax withheld. States without income tax You must use electronic funds transfer to make all federal tax deposits. States without income tax See How To Deposit , later in this section. States without income tax The credit against employment taxes for COBRA premium assistance payments is treated as a deposit of taxes on the first day of your return period. States without income tax For more information, see COBRA premium assistance credit under Introduction. States without income tax Payment with return. States without income tax   You may make payments with Forms 943 or 945 instead of depositing if one of the following applies. States without income tax You report less than a $2,500 tax liability for the year (Form 943, line 11; Form 945, line 3) and you pay in full with a return that is filed on time. States without income tax However, if you are unsure that you will report less than $2,500, deposit under the rules explained in this section so that you will not be subject to failure-to-deposit penalties. States without income tax You are a monthly schedule depositor and make a payment in accordance with the Accuracy of Deposits Rule discussed later in this section. States without income tax This payment may be $2,500 or more. States without income tax Only monthly schedule depositors, defined later, are allowed to make an Accuracy of Deposits Rule payment with the return. States without income tax Semiweekly schedule depositors must timely deposit the amount. States without income tax See Accuracy of Deposits Rule and How To Deposit, later in this section. States without income tax When To Deposit If you employ both farm and nonfarm workers, do not combine the taxes reportable on Forms 941 or 944 with Form 943 to decide whether to make a deposit. States without income tax See Employers of Both Farm and Nonfarm Workers, later in this section. States without income tax The rules for determining when to deposit Form 943 taxes are discussed below. States without income tax See section 10 for the separate rules that apply to FUTA tax. States without income tax Under these rules, you are classified as either a monthly schedule depositor or a semiweekly schedule depositor. States without income tax The terms “monthly schedule depositor” and “semiweekly schedule depositor” do not refer to how often your business pays its employees or how often you are required to make deposits. States without income tax The terms identify which set of rules you must follow when you incur a tax liability (for example, when you have a payday). States without income tax The deposit schedule that you must use for a calendar year is determined from the tax liability reported on your Form 943, line 9, for the lookback period, discussed next. States without income tax If you reported $50,000 or less of Form 943 taxes for the lookback period, you are a monthly schedule depositor. States without income tax If you reported more than $50,000 of Form 943 taxes for the lookback period, you are a semiweekly schedule depositor. States without income tax Lookback period. States without income tax   The lookback period is the second calendar year preceding the current calendar year. States without income tax For example, the lookback period for 2014 is 2012. States without income tax Example of deposit schedule based on lookback period. States without income tax Rose Co. States without income tax reported taxes on Form 943 as follows. States without income tax 2012 — $48,000 2013 — $60,000 Rose Co. States without income tax is a monthly schedule depositor for 2014 because its taxes for the lookback period ($48,000 for calendar year 2012) were not more than $50,000. States without income tax However, for 2015, Rose Co. States without income tax is a semiweekly schedule depositor because the total taxes before adjustment for its lookback period ($60,000 for calendar year 2013) exceeded $50,000. States without income tax Adjustments to lookback period taxes. States without income tax   To determine your taxes for the lookback period, use only the tax that you reported on the original return (Form 943, line 9). States without income tax Do not include adjustments shown on Form 943-X, Adjusted Employer's Annual Federal Tax Return for Agricultural Employees or Claim for Refund. States without income tax Example of adjustments. States without income tax An employer originally reported total tax of $45,000 for the lookback period in 2012. States without income tax The employer discovered during March 2014 that the tax reported for the lookback period was understated by $10,000 and corrected this error by filing Form 943-X. States without income tax The total tax reported in the lookback period is still $45,000. States without income tax The $10,000 adjustment is also not treated as part of the 2014 taxes. States without income tax Deposit period. States without income tax   The term “deposit period” refers to the period during which tax liabilities are accumulated for each required deposit due date. States without income tax For monthly schedule depositors, the deposit period is a calendar month. States without income tax The deposit periods for semiweekly schedule depositors are Wednesday through Friday and Saturday through Tuesday. States without income tax Monthly Deposit Schedule If the tax liability reported on Form 943, line 9, for the lookback period is $50,000 or less, you are a monthly schedule depositor for the current year. States without income tax You must deposit Form 943 taxes on payments made during a calendar month by the 15th day of the following month. States without income tax Monthly schedule example. States without income tax   Red Co. States without income tax is a seasonal employer and a monthly schedule depositor. States without income tax It pays wages each Friday. States without income tax It paid wages during August 2014, but did not pay any wages during September. States without income tax Red Co. States without income tax must deposit the combined tax liabilities for the August paydays by September 15. States without income tax Red Co. States without income tax does not have a deposit requirement for September (that is, due by October 15, 2014) because no wages were paid in September; therefore, it did not have a tax liability for September. States without income tax New employers. States without income tax   For agricultural employers, your tax liability for any year in the lookback period before the date you started or acquired your business is considered to be zero. States without income tax Therefore, you are a monthly schedule depositor for the first and second calendar years of your agricultural business (but see the $100,000 Next-Day Deposit Rule , later in this section). States without income tax Semiweekly Deposit Schedule You are a semiweekly schedule depositor for a calendar year if the tax liability on Form 943, line 9, during your lookback period was more than $50,000. States without income tax Under the semiweekly deposit schedule, deposit Form 943 taxes for payments made on Wednesday, Thursday, and/or Friday by the following Wednesday. States without income tax Deposit amounts accumulated for payments made on Saturday, Sunday, Monday, and/or Tuesday by the following Friday. States without income tax Semiweekly depositors are not required to deposit twice a week if their payments were in the same semiweekly period unless the $100,000 Next-Day Deposit Rule (discussed later in this section) applies. States without income tax For example, if you made a payment on both Wednesday and Friday and incurred taxes of $10,000 for each pay date, deposit the $20,000 by the following Wednesday. States without income tax If you made no additional payments on Saturday through Tuesday, no deposit is due on Friday. States without income tax Semiweekly schedule depositors must complete Form 943-A, Agricultural Employer's Record of Federal Tax Liability, and submit it with Form 943. States without income tax Semiweekly Deposit Schedule IF the payday falls on a. States without income tax . States without income tax . States without income tax THEN deposit taxes by the following. States without income tax . States without income tax . States without income tax Wednesday, Thursday, and/or Friday Wednesday Saturday, Sunday, Monday, and/or Tuesday Friday Semiweekly schedule example. States without income tax   Green, Inc. States without income tax , is a semiweekly schedule depositor and pays wages once each month on the last Friday of the month. States without income tax Green, Inc. States without income tax , will deposit only once a month, but the deposit will be made under the semiweekly deposit schedule as follows. States without income tax Green, Inc. States without income tax 's tax liability for the April 25, 2014 (Friday), wage payment must be deposited by April 30, 2014 (Wednesday). States without income tax Semiweekly deposit period spanning two quarters. States without income tax   If you have more than one pay date during a semiweekly period and the pay dates fall in different calendar quarters, you will need to make separate deposits for the separate liabilities. States without income tax For example, if you have a pay date on Monday, March 31, 2014 (first quarter), and another pay date on Tuesday, April 1, 2014 (second quarter), two separate deposits will be required even though the pay dates fall within the same semiweekly period. States without income tax Both deposits will be due Friday, April 4, 2014 (3 business days from the end of the semiweekly deposit period). States without income tax Deposits on Business Days Only If a deposit is required to be made on a day that is not a business day, the deposit is considered timely if it is made by the close of the next business day. States without income tax A business day is any day other than a Saturday, Sunday, or legal holiday. States without income tax For example, if a deposit is required to be made on Friday and Friday is a legal holiday, the deposit is considered timely if it is made by the following Monday (if Monday is a business day). States without income tax Semiweekly schedule depositors   will always have 3 business days to make a deposit. States without income tax That is, if any of the 3 weekdays after the end of a semiweekly period is a legal holiday, you will have an additional day for each day that is a legal holiday to make the deposit. States without income tax For example, if a semiweekly schedule depositor accumulated taxes on Friday and the following Monday is a legal holiday, the deposit normally due on Wednesday may be made on Thursday (this allows 3 business days to make the deposit). States without income tax Legal holiday. States without income tax   The term “legal holiday” means any legal holiday in the District of Columbia. States without income tax Legal holidays for 2014 are listed below. States without income tax January 1— New Year's Day January 20— Birthday of Martin Luther King, Jr. States without income tax February 17— Washington's Birthday April 16— District of Columbia Emancipation Day May 26— Memorial Day July 4— Independence Day September 1— Labor Day October 13— Columbus Day November 11— Veterans' Day November 27— Thanksgiving Day December 25— Christmas Day $100,000 Next-Day Deposit Rule If you accumulate $100,000 or more of Form 943 taxes (that is, taxes reported on Form 943, line 11) on any day during a deposit period, you must deposit the tax by the close of the next business day, whether you are a monthly or a semiweekly schedule depositor. States without income tax For purposes of the $100,000 rule, do not continue accumulating a tax liability after the end of a deposit period. States without income tax For example, if a semiweekly schedule depositor has accumulated a liability of $95,000 on a Tuesday (of a Saturday-through-Tuesday deposit period) and accumulated a $10,000 liability on Wednesday, the $100,000 next-day deposit rule does not apply because the $10,000 is accumulated in the next deposit period. States without income tax Thus, $95,000 must be deposited by Friday and $10,000 must be deposited by the following Wednesday. States without income tax However, once you accumulate at least $100,000 in a deposit period, stop accumulating at the end of that day and begin to accumulate anew on the next day. States without income tax For example, Fir Co. States without income tax is a semiweekly schedule depositor. States without income tax On Monday, Fir Co. States without income tax accumulates taxes of $110,000 and must deposit this amount on Tuesday, the next business day. States without income tax On Tuesday, Fir Co. States without income tax accumulates additional taxes of $30,000. States without income tax Because the $30,000 is not added to the previous $110,000 and is less than $100,000, Fir Co. States without income tax does not have to deposit the $30,000 until Friday (following the semiweekly deposit schedule). States without income tax If you are a monthly schedule depositor and you accumulate a $100,000 tax liability on any day, you become a semiweekly schedule depositor on the next day and remain so for at least the rest of the calendar year and for the following calendar year. States without income tax Example of the $100,000 next-day deposit rule. States without income tax   Elm, Inc. States without income tax , started its business on May 1, 2014. States without income tax Because Elm, Inc. States without income tax , is a new employer, the taxes for its lookback period are considered to be zero; therefore, Elm, Inc. States without income tax , is a monthly schedule depositor. States without income tax On May 8, Elm, Inc. States without income tax , paid wages for the first time and accumulated taxes of $50,000. States without income tax On May 9 (Friday), Elm, Inc. States without income tax , paid wages and accumulated taxes of $60,000, for a total of $110,000. States without income tax Because Elm, Inc. States without income tax , accumulated $110,000 on May 9, it must deposit $110,000 by May 12 (Monday), the next business day. States without income tax Elm, Inc. States without income tax , became a semiweekly schedule depositor on May 10. States without income tax It will be a semiweekly schedule depositor for the remainder of 2014 and for 2015. States without income tax Accuracy of Deposits Rule You are required to deposit 100% of your tax liability on or before the deposit due date. States without income tax However, penalties will not be applied for depositing less than 100% if both of the following conditions are met. States without income tax Any deposit shortfall does not exceed the greater of $100 or 2% of the amount of taxes otherwise required to be deposited. States without income tax The deposit shortfall is paid or deposited by the shortfall makeup date as described below. States without income tax Makeup Date for Deposit Shortfall:    Monthly Schedule Depositor—Deposit the shortfall or pay it with your return by the due date of your Form 943. States without income tax You may pay the shortfall with your Form 943 even if the amount is $2,500 or more. States without income tax Semiweekly Schedule Depositor—Deposit by the earlier of (a) the first Wednesday or Friday (whichever comes first) that falls on or after the 15th of the month following the month in which the shortfall occurred, or (b) the due date for Form 943. States without income tax For example, if a semiweekly schedule depositor has a deposit shortfall during February 2014, the shortfall makeup date is March 19, 2014 (Wednesday). States without income tax How To Deposit You must deposit employment taxes by electronic funds transfer. States without income tax See Payment with return , earlier in this section, for exceptions explaining when taxes may be paid with the tax return instead of being deposited. States without income tax Electronic deposit requirement. States without income tax   You must use electronic funds transfer to make all federal tax deposits (such as deposits of employment tax, excise tax, and corporate income tax). States without income tax Generally, electronic funds transfers are made using the Electronic Federal Tax Payment System (EFTPS). States without income tax If you do not want to use EFTPS, you can arrange for your tax professional, financial institution, payroll service, or other trusted third party to make electronic deposits on your behalf. States without income tax   EFTPS is a free service provided by the Department of Treasury. States without income tax To get more information or to enroll in EFTPS, call 1-800-555-4477 (business), 1-800-316-6541 (individual), or 1-800-733-4829 (TDD). States without income tax You can also visit the EFTPS website at www. States without income tax eftps. States without income tax gov. States without income tax Additional information about EFTPS is also available in Publication 966. States without income tax New employers that have a federal tax obligation will be pre-enrolled in EFTPS. States without income tax Call the toll-free number located in your Employer Identification Number (EIN) Package to activate your enrollment and begin making your tax deposit payments. States without income tax See When you receive your EIN in section 1 for more information. States without income tax Deposit record. States without income tax   For your records, an Electronic Funds Transfer (EFT) Trace Number will be provided with each successful payment. States without income tax The number can be used as a receipt or to trace the payment. States without income tax Depositing on time. States without income tax   For deposits made by EFTPS to be on time, you must initiate the deposit by 8 p. States without income tax m. States without income tax Eastern time the day before the date a deposit is due. States without income tax If you use a third party to make a deposit on your behalf, they may have different cutoff times. States without income tax Same-day payment option. States without income tax   If you fail to initiate a deposit transaction on EFTPS by 8 p. States without income tax m. States without income tax Eastern time the day before the date a deposit is due, you can still make your deposit on time by using the Federal Tax Application (FTA). States without income tax To use the same-day payment method, you will need to make arrangements with your financial institution ahead of time. States without income tax Please check with your financial institution regarding availability, deadlines, and costs. States without income tax Your financial institution may charge you a fee for payments made this way. States without income tax To learn more about the information you will need to provide to your financial institution to make a same-day wire payment, visit www. States without income tax eftps. States without income tax gov to download the Same-Day Payment Worksheet. States without income tax Deposit Penalties Penalties may apply if you do not make required deposits on time or if you make deposits for less than the required amount. States without income tax The penalties do not apply if any failure to make a proper and timely deposit was due to reasonable cause and not to willful neglect. States without income tax IRS may also waive deposit penalties if you inadvertently fail to deposit in the first quarter that a deposit is due, or the first quarter during which your frequency of deposits changed, if you timely filed your employment tax return. States without income tax For amounts not properly deposited or not deposited on time, the penalty rates are shown next. States without income tax Penalty Charged for. States without income tax . States without income tax . States without income tax 2% Deposits made 1 to 5 days late. States without income tax 5% Deposits made 6 to 15 days late. States without income tax 10% Deposits made 16 or more days late. States without income tax Also applies to amounts paid within 10 days of the date of the first notice the IRS sent asking for the tax due. States without income tax 10% Amounts (that should have been deposited) paid directly to the IRS or paid with your tax return. States without income tax See Payment with return , earlier in this section, for exceptions. States without income tax 15% Amounts still unpaid more than 10 days after the date of the first notice that the IRS sent asking for the tax due or the day on which you received notice and demand for immediate payment, whichever is earlier. States without income tax Late deposit penalty amounts are determined using calendar days, starting from the due date of the liability. States without income tax Order in which deposits are applied. States without income tax   Deposits generally are applied to the most recent tax liability within the year. States without income tax If you receive a failure-to-deposit penalty notice, you may designate how your deposits are to be applied in order to minimize the amount of the penalty, if you do so within 90 days of the date of the notice. States without income tax Follow the instructions on the penalty notice that you received. States without income tax For examples on how the IRS will apply deposits and more information on designating deposits, see Revenue Procedure 2001-58. States without income tax You can find Revenue Procedure 2001-58 on page 579 of Internal Revenue Bulletin 2001-50 at www. States without income tax irs. States without income tax gov/pub/irs-irbs/irb01-50. States without income tax pdf. States without income tax Example. States without income tax Cedar, Inc. States without income tax , is required to make a deposit of $1,000 on July 15 and $1,500 on August 15. States without income tax It does not make the deposit on July 15. States without income tax On August 15, Cedar, Inc. States without income tax , deposits $2,000. States without income tax Under the deposits rule, which applies deposits to the most recent tax liability, $1,500 of the deposit is applied to the August 15 deposit and the remaining $500 is applied to the July deposit. States without income tax Accordingly, $500 of the July 15 liability remains undeposited. States without income tax The penalty on this underdeposit will apply as explained above. States without income tax Trust fund recovery penalty. States without income tax   If federal income, social security, or Medicare taxes that must be withheld are not withheld or are not deposited or paid to the United States Treasury, the trust fund recovery penalty may apply. States without income tax The penalty is the full amount of the unpaid trust fund tax. States without income tax This penalty may apply to you if these unpaid taxes cannot be immediately collected from the employer or business. States without income tax   The trust fund recovery penalty may be imposed on all persons who are determined by the IRS to be responsible for collecting, accounting for, and paying over these taxes, and who acted willfully in not doing so. States without income tax   A responsible person can be an officer or employee of a corporation, a partner or employee of a partnership, an accountant, a volunteer director/trustee, or an employee of a sole proprietorship. States without income tax A responsible person also may include one who signs checks for the business or otherwise has authority to cause the spending of business funds. States without income tax    Willfully means voluntarily, consciously, and intentionally. States without income tax A responsible person acts willfully if the person knows that the required actions of collecting, accounting for or paying over trust fund taxes are not taking place, or recklessly disregards obvious and known risks to the government's right to receive trust fund taxes. States without income tax “Average” failure-to-deposit penalty. States without income tax   IRS may assess an “averaged” failure-to-deposit penalty of 2% to 10% if you are a monthly schedule depositor and did not properly complete Form 943, line 17, when your tax liability shown on Form 943, line 11, was $2,500 or more. States without income tax IRS may also assess this penalty of 2% to 10% if you are a semiweekly schedule depositor and your tax liability shown on Form 943, line 11, was $2,500 or more and you did any of the following. States without income tax Completed Form 943, line 17, instead of Form 943-A. States without income tax Failed to attach a properly completed Form 943-A. States without income tax Completed Form 943-A incorrectly, for example, by entering tax deposits instead of tax liabilities in the numbered spaces. States without income tax   IRS figures the penalty by allocating your tax liability on Form 943, line 11, equally throughout the tax period. States without income tax Your deposits and payments may not be counted as timely because IRS does not know the actual dates of your tax liabilities. States without income tax   You can avoid the penalty by reviewing your return before filing it. States without income tax Follow these steps before filing your Form 943. States without income tax If you are a monthly schedule depositor, report your tax liabilities (not your deposits) in the monthly entry spaces on Form 943, line 17. States without income tax If you are a semiweekly schedule depositor, report your tax liabilities (not your deposits) on Form 943-A in the lines that represent the dates you paid your employees. States without income tax Verify that your total liability shown on Form 943, line 17, or Form 943-A, line M, equals your tax liability shown on Form 943, line 11. States without income tax Do not show negative amounts on Form 943, line 17, or Form 943-A. States without income tax For prior period errors discovered after December 31, 2008, do not adjust your tax liabilities reported on Form 943, line 17, or on Form 943-A. States without income tax Employers of Both Farm and Nonfarm Workers If you employ both farm and nonfarm workers, you must treat employment taxes for the farmworkers (Form 943 taxes) separately from employment taxes for the nonfarm workers (Form 941 and 944 taxes). States without income tax Form 943 taxes and Form 941/944 taxes are not combined for purposes of applying any of the deposit schedule rules. States without income tax If a deposit is due, deposi