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10 40 Ez Form 2012

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10 40 Ez Form 2012

10 40 ez form 2012 8. 10 40 ez form 2012   Business Expenses Table of Contents Introduction Useful Items - You may want to see: Bad DebtsAccrual method. 10 40 ez form 2012 Cash method. 10 40 ez form 2012 Car and Truck ExpensesOffice in the home. 10 40 ez form 2012 Methods for Deducting Car and Truck Expenses Reimbursing Your Employees for Expenses Depreciation Employees' PayFringe benefits. 10 40 ez form 2012 InsuranceHow to figure the deduction. 10 40 ez form 2012 Interest Legal and Professional FeesTax preparation fees. 10 40 ez form 2012 Pension Plans Rent Expense Taxes Travel, Meals, and EntertainmentTransportation. 10 40 ez form 2012 Taxi, commuter bus, and limousine. 10 40 ez form 2012 Baggage and shipping. 10 40 ez form 2012 Car or truck. 10 40 ez form 2012 Meals and lodging. 10 40 ez form 2012 Cleaning. 10 40 ez form 2012 Telephone. 10 40 ez form 2012 Tips. 10 40 ez form 2012 More information. 10 40 ez form 2012 Business Use of Your HomeExceptions to exclusive use. 10 40 ez form 2012 Other Expenses You Can Deduct Expenses You Cannot Deduct Introduction You can deduct the costs of operating your business. 10 40 ez form 2012 These costs are known as business expenses. 10 40 ez form 2012 These are costs you do not have to capitalize or include in the cost of goods sold but can deduct in the current year. 10 40 ez form 2012 To be deductible, a business expense must be both ordinary and necessary. 10 40 ez form 2012 An ordinary expense is one that is common and accepted in your field of business. 10 40 ez form 2012 A necessary expense is one that is helpful and appropriate for your business. 10 40 ez form 2012 An expense does not have to be indispensable to be considered necessary. 10 40 ez form 2012 For more information about the general rules for deducting business expenses, see chapter 1 in Publication 535, Business Expenses. 10 40 ez form 2012 If you have an expense that is partly for business and partly personal, separate the personal part from the business part. 10 40 ez form 2012 The personal part is not deductible. 10 40 ez form 2012 Useful Items - You may want to see: Publication 463 Travel, Entertainment, Gift, and Car Expenses 535 Business Expenses 946 How To Depreciate Property See chapter 12 for information about getting publications and forms. 10 40 ez form 2012 Bad Debts If someone owes you money you cannot collect, you have a bad debt. 10 40 ez form 2012 There are two kinds of bad debts, business bad debts and nonbusiness bad debts. 10 40 ez form 2012 A business bad debt is generally one that comes from operating your trade or business. 10 40 ez form 2012 You may be able to deduct business bad debts as an expense on your business tax return. 10 40 ez form 2012 Business bad debt. 10 40 ez form 2012   A business bad debt is a loss from the worthlessness of a debt that was either of the following. 10 40 ez form 2012 Created or acquired in your business. 10 40 ez form 2012 Closely related to your business when it became partly or totally worthless. 10 40 ez form 2012 A debt is closely related to your business if your primary motive for incurring the debt is a business reason. 10 40 ez form 2012   Business bad debts are mainly the result of credit sales to customers. 10 40 ez form 2012 They can also be the result of loans to suppliers, clients, employees, or distributors. 10 40 ez form 2012 Goods and services customers have not paid for are shown in your books as either accounts receivable or notes receivable. 10 40 ez form 2012 If you are unable to collect any part of these accounts or notes receivable, the uncollectible part is a business bad debt. 10 40 ez form 2012    You can take a bad debt deduction for these accounts and notes receivable only if the amount you were owed was included in your gross income either for the year the deduction is claimed or for a prior year. 10 40 ez form 2012 Accrual method. 10 40 ez form 2012   If you use an accrual method of accounting, you normally report income as you earn it. 10 40 ez form 2012 You can take a bad debt deduction for an uncollectible receivable if you have included the uncollectible amount in income. 10 40 ez form 2012 Cash method. 10 40 ez form 2012   If you use the cash method of accounting, you normally report income when you receive payment. 10 40 ez form 2012 You cannot take a bad debt deduction for amounts owed to you that you have not received and cannot collect if you never included those amounts in income. 10 40 ez form 2012 More information. 10 40 ez form 2012   For more information about business bad debts, see chapter 10 in Publication 535. 10 40 ez form 2012 Nonbusiness bad debts. 10 40 ez form 2012   All other bad debts are nonbusiness bad debts and are deductible as short-term capital losses on Form 8949 and Schedule D (Form 1040). 10 40 ez form 2012 For more information on nonbusiness bad debts, see Publication 550, Investment Income and Expenses. 10 40 ez form 2012 Car and Truck Expenses If you use your car or truck in your business, you may be able to deduct the costs of operating and maintaining your vehicle. 10 40 ez form 2012 You also may be able to deduct other costs of local transportation and traveling away from home overnight on business. 10 40 ez form 2012 You may qualify for a tax credit for qualified plug-in electric vehicles, qualified plug-in electric drive motor vehicles, and alternative motor vehicles you place in service during the year. 10 40 ez form 2012 See Form 8936 and Form 8910 for more information. 10 40 ez form 2012 Local transportation expenses. 10 40 ez form 2012   Local transportation expenses include the ordinary and necessary costs of all the following. 10 40 ez form 2012 Getting from one workplace to another in the course of your business or profession when you are traveling within the city or general area that is your tax home. 10 40 ez form 2012 Tax home is defined later. 10 40 ez form 2012 Visiting clients or customers. 10 40 ez form 2012 Going to a business meeting away from your regular workplace. 10 40 ez form 2012 Getting from your home to a temporary workplace when you have one or more regular places of work. 10 40 ez form 2012 These temporary workplaces can be either within the area of your tax home or outside that area. 10 40 ez form 2012 Local business transportation does not include expenses you have while traveling away from home overnight. 10 40 ez form 2012 Those expenses are deductible as travel expenses and are discussed later under Travel, Meals, and Entertainment. 10 40 ez form 2012 However, if you use your car while traveling away from home overnight, use the rules in this section to figure your car expense deduction. 10 40 ez form 2012   Generally, your tax home is your regular place of business, regardless of where you maintain your family home. 10 40 ez form 2012 It includes the entire city or general area in which your business or work is located. 10 40 ez form 2012 Example. 10 40 ez form 2012 You operate a printing business out of rented office space. 10 40 ez form 2012 You use your van to deliver completed jobs to your customers. 10 40 ez form 2012 You can deduct the cost of round-trip transportation between your customers and your print shop. 10 40 ez form 2012    You cannot deduct the costs of driving your car or truck between your home and your main or regular workplace. 10 40 ez form 2012 These costs are personal commuting expenses. 10 40 ez form 2012 Office in the home. 10 40 ez form 2012   Your workplace can be your home if you have an office in your home that qualifies as your principal place of business. 10 40 ez form 2012 For more information, see Business Use of Your Home, later. 10 40 ez form 2012 Example. 10 40 ez form 2012 You are a graphics designer. 10 40 ez form 2012 You operate your business out of your home. 10 40 ez form 2012 Your home qualifies as your principal place of business. 10 40 ez form 2012 You occasionally have to drive to your clients to deliver your completed work. 10 40 ez form 2012 You can deduct the cost of the round-trip transportation between your home and your clients. 10 40 ez form 2012 Methods for Deducting Car and Truck Expenses For local transportation or overnight travel by car or truck, you generally can use one of the following methods to figure your expenses. 10 40 ez form 2012 Standard mileage rate. 10 40 ez form 2012 Actual expenses. 10 40 ez form 2012 Standard mileage rate. 10 40 ez form 2012   You may be able to use the standard mileage rate to figure the deductible costs of operating your car, van, pickup, or panel truck for business purposes. 10 40 ez form 2012 For 2013, the standard mileage rate is 56. 10 40 ez form 2012 5 cents per mile. 10 40 ez form 2012    If you choose to use the standard mileage rate for a year, you cannot deduct your actual expenses for that year except for business-related parking fees and tolls. 10 40 ez form 2012 Choosing the standard mileage rate. 10 40 ez form 2012   If you want to use the standard mileage rate for a car or truck you own, you must choose to use it in the first year the car is available for use in your business. 10 40 ez form 2012 In later years, you can choose to use either the standard mileage rate or actual expenses. 10 40 ez form 2012   If you use the standard mileage rate for a car you lease, you must choose to use it for the entire lease period (including renewals). 10 40 ez form 2012 Standard mileage rate not allowed. 10 40 ez form 2012   You cannot use the standard mileage rate if you: Operate five or more cars at the same time, Claimed a depreciation deduction using any method other than straight line, for example, ACRS or MACRS, Claimed a section 179 deduction on the car, Claimed the special depreciation allowance on the car, Claimed actual car expenses for a car you leased, or Are a rural mail carrier who received a qualified reimbursement. 10 40 ez form 2012 Parking fees and tolls. 10 40 ez form 2012   In addition to using the standard mileage rate, you can deduct any business-related parking fees and tolls. 10 40 ez form 2012 (Parking fees you pay to park your car at your place of work are nondeductible commuting expenses. 10 40 ez form 2012 ) Actual expenses. 10 40 ez form 2012   If you do not choose to use the standard mileage rate, you may be able to deduct your actual car or truck expenses. 10 40 ez form 2012    If you qualify to use both methods, figure your deduction both ways to see which gives you a larger deduction. 10 40 ez form 2012   Actual car expenses include the costs of the following items. 10 40 ez form 2012 Depreciation Lease payments Registration Garage rent Licenses Repairs Gas Oil Tires Insurance Parking fees Tolls   If you use your vehicle for both business and personal purposes, you must divide your expenses between business and personal use. 10 40 ez form 2012 You can divide your expenses based on the miles driven for each purpose. 10 40 ez form 2012 Example. 10 40 ez form 2012 You are the sole proprietor of a flower shop. 10 40 ez form 2012 You drove your van 20,000 miles during the year. 10 40 ez form 2012 16,000 miles were for delivering flowers to customers and 4,000 miles were for personal use (including commuting miles). 10 40 ez form 2012 You can claim only 80% (16,000 ÷ 20,000) of the cost of operating your van as a business expense. 10 40 ez form 2012 More information. 10 40 ez form 2012   For more information about the rules for claiming car and truck expenses, see Publication 463. 10 40 ez form 2012 Reimbursing Your Employees for Expenses You generally can deduct the amount you reimburse your employees for car and truck expenses. 10 40 ez form 2012 The reimbursement you deduct and the manner in which you deduct it depend in part on whether you reimburse the expenses under an accountable plan or a nonaccountable plan. 10 40 ez form 2012 For details, see chapter 11 in Publication 535. 10 40 ez form 2012 That chapter explains accountable and nonaccountable plans and tells you whether to report the reimbursement on your employee's Form W-2, Wage and Tax Statement. 10 40 ez form 2012 Depreciation If property you acquire to use in your business is expected to last more than 1 year, you generally cannot deduct the entire cost as a business expense in the year you acquire it. 10 40 ez form 2012 You must spread the cost over more than 1 tax year and deduct part of it each year on Schedule C. 10 40 ez form 2012 This method of deducting the cost of business property is called depreciation. 10 40 ez form 2012 The discussion here is brief. 10 40 ez form 2012 You will find more information about depreciation in Publication 946. 10 40 ez form 2012 What property can be depreciated?   You can depreciate property if it meets all the following requirements. 10 40 ez form 2012 It must be property you own. 10 40 ez form 2012 It must be used in business or held to produce income. 10 40 ez form 2012 You never can depreciate inventory (explained in chapter 2) because it is not held for use in your business. 10 40 ez form 2012 It must have a useful life that extends substantially beyond the year it is placed in service. 10 40 ez form 2012 It must have a determinable useful life, which means that it must be something that wears out, decays, gets used up, becomes obsolete, or loses its value from natural causes. 10 40 ez form 2012 You never can depreciate the cost of land because land does not wear out, become obsolete, or get used up. 10 40 ez form 2012 It must not be excepted property. 10 40 ez form 2012 This includes property placed in service and disposed of in the same year. 10 40 ez form 2012 Repairs. 10 40 ez form 2012    You cannot depreciate repairs and replacements that do not increase the value of your property, make it more useful, or lengthen its useful life. 10 40 ez form 2012 You can deduct these amounts on line 21 of Schedule C or line 2 of Schedule C-EZ. 10 40 ez form 2012 Depreciation method. 10 40 ez form 2012   The method for depreciating most business and investment property placed in service after 1986 is called the Modified Accelerated Cost Recovery System (MACRS). 10 40 ez form 2012 MACRS is discussed in detail in Publication 946. 10 40 ez form 2012 Section 179 deduction. 10 40 ez form 2012   You can elect to deduct a limited amount of the cost of certain depreciable property in the year you place the property in service. 10 40 ez form 2012 This deduction is known as the “section 179 deduction. 10 40 ez form 2012 ” The maximum amount you can elect to deduct during 2013 is generally $500,000 (higher limits apply to certain property). 10 40 ez form 2012 See IRC 179(e). 10 40 ez form 2012   This limit is generally reduced by the amount by which the cost of the property placed in service during the tax year exceeds $2 million. 10 40 ez form 2012 The total amount of depreciation (including the section 179 deduction) you can take for a passenger automobile you use in your business and first place in service in 2013 is $3,160 ($11,160 if you take the special depreciation allowance for qualified passenger automobiles placed in service in 2013). 10 40 ez form 2012 Special rules apply to trucks and vans. 10 40 ez form 2012 For more information, see Publication 946. 10 40 ez form 2012 It explains what property qualifies for the deduction, what limits apply to the deduction, and when and how to recapture the deduction. 10 40 ez form 2012    Your section 179 election for the cost of any sport utility vehicle (SUV) and certain other vehicles is limited to $25,000. 10 40 ez form 2012 For more information, see the Instructions for Form 4562 or Publication 946. 10 40 ez form 2012 Listed property. 10 40 ez form 2012   You must follow special rules and recordkeeping requirements when depreciating listed property. 10 40 ez form 2012 Listed property is any of the following. 10 40 ez form 2012 Most passenger automobiles. 10 40 ez form 2012 Most other property used for transportation. 10 40 ez form 2012 Any property of a type generally used for entertainment, recreation, or amusement. 10 40 ez form 2012 Certain computers and related peripheral equipment. 10 40 ez form 2012   For more information about listed property, see Publication 946. 10 40 ez form 2012 Form 4562. 10 40 ez form 2012   Use Form 4562, Depreciation and Amortization, if you are claiming any of the following. 10 40 ez form 2012 Depreciation on property placed in service during the current tax year. 10 40 ez form 2012 A section 179 deduction. 10 40 ez form 2012 Depreciation on any listed property (regardless of when it was placed in service). 10 40 ez form 2012    If you have to use Form 4562, you must file Schedule C. 10 40 ez form 2012 You cannot use Schedule C-EZ. 10 40 ez form 2012   Employees' Pay You can generally deduct on Schedule C the pay you give your employees for the services they perform for your business. 10 40 ez form 2012 The pay may be in cash, property, or services. 10 40 ez form 2012 To be deductible, your employees' pay must be an ordinary and necessary expense and you must pay or incur it in the tax year. 10 40 ez form 2012 In addition, the pay must meet both the following tests. 10 40 ez form 2012 The pay must be reasonable. 10 40 ez form 2012 The pay must be for services performed. 10 40 ez form 2012 Chapter 2 in Publication 535 explains and defines these requirements. 10 40 ez form 2012 You cannot deduct your own salary or any personal withdrawals you make from your business. 10 40 ez form 2012 As a sole proprietor, you are not an employee of the business. 10 40 ez form 2012 If you had employees during the year, you must use Schedule C. 10 40 ez form 2012 You cannot use Schedule C-EZ. 10 40 ez form 2012 Kinds of pay. 10 40 ez form 2012   Some of the ways you may provide pay to your employees are listed below. 10 40 ez form 2012 For an explanation of each of these items, see chapter 2 in Publication 535. 10 40 ez form 2012 Awards. 10 40 ez form 2012 Bonuses. 10 40 ez form 2012 Education expenses. 10 40 ez form 2012 Fringe benefits (discussed later). 10 40 ez form 2012 Loans or advances you do not expect the employee to repay if they are for personal services actually performed. 10 40 ez form 2012 Property you transfer to an employee as payment for services. 10 40 ez form 2012 Reimbursements for employee business expenses. 10 40 ez form 2012 Sick pay. 10 40 ez form 2012 Vacation pay. 10 40 ez form 2012 Fringe benefits. 10 40 ez form 2012   A fringe benefit is a form of pay for the performance of services. 10 40 ez form 2012 The following are examples of fringe benefits. 10 40 ez form 2012 Benefits under qualified employee benefit programs. 10 40 ez form 2012 Meals and lodging. 10 40 ez form 2012 The use of a car. 10 40 ez form 2012 Flights on airplanes. 10 40 ez form 2012 Discounts on property or services. 10 40 ez form 2012 Memberships in country clubs or other social clubs. 10 40 ez form 2012 Tickets to entertainment or sporting events. 10 40 ez form 2012   Employee benefit programs include the following. 10 40 ez form 2012 Accident and health plans. 10 40 ez form 2012 Adoption assistance. 10 40 ez form 2012 Cafeteria plans. 10 40 ez form 2012 Dependent care assistance. 10 40 ez form 2012 Educational assistance. 10 40 ez form 2012 Group-term life insurance coverage. 10 40 ez form 2012 Welfare benefit funds. 10 40 ez form 2012   You can generally deduct the cost of fringe benefits you provide on your Schedule C in whatever category the cost falls. 10 40 ez form 2012 For example, if you allow an employee to use a car or other property you lease, deduct the cost of the lease as a rent or lease expense. 10 40 ez form 2012 If you own the property, include your deduction for its cost or other basis as a section 179 deduction or a depreciation deduction. 10 40 ez form 2012    You may be able to exclude all or part of the fringe benefits you provide from your employees' wages. 10 40 ez form 2012 For more information about fringe benefits and the exclusion of benefits, see Publication 15-B, Employer's Tax Guide to Fringe Benefits. 10 40 ez form 2012 Insurance You can generally deduct premiums you pay for the following kinds of insurance related to your business. 10 40 ez form 2012 Fire, theft, flood, or similar insurance. 10 40 ez form 2012 Credit insurance that covers losses from business bad debts. 10 40 ez form 2012 Group hospitalization and medical insurance for employees, including long-term care insurance. 10 40 ez form 2012 Liability insurance. 10 40 ez form 2012 Malpractice insurance that covers your personal liability for professional negligence resulting in injury or damage to patients or clients. 10 40 ez form 2012 Workers' compensation insurance set by state law that covers any claims for bodily injuries or job-related diseases suffered by employees in your business, regardless of fault. 10 40 ez form 2012 Contributions to a state unemployment insurance fund are deductible as taxes if they are considered taxes under state law. 10 40 ez form 2012 Overhead insurance that pays for business overhead expenses you have during long periods of disability caused by your injury or sickness. 10 40 ez form 2012 Car and other vehicle insurance that covers vehicles used in your business for liability, damages, and other losses. 10 40 ez form 2012 If you operate a vehicle partly for personal use, deduct only the part of the insurance premium that applies to the business use of the vehicle. 10 40 ez form 2012 If you use the standard mileage rate to figure your car expenses, you cannot deduct any car insurance premiums. 10 40 ez form 2012 Life insurance covering your employees if you are not directly or indirectly the beneficiary under the contract. 10 40 ez form 2012 Business interruption insurance that pays for lost profits if your business is shut down due to a fire or other cause. 10 40 ez form 2012 Nondeductible premiums. 10 40 ez form 2012   You cannot deduct premiums on the following kinds of insurance. 10 40 ez form 2012 Self-insurance reserve funds. 10 40 ez form 2012 You cannot deduct amounts credited to a reserve set up for self-insurance. 10 40 ez form 2012 This applies even if you cannot get business insurance coverage for certain business risks. 10 40 ez form 2012 However, your actual losses may be deductible. 10 40 ez form 2012 For more information, see Publication 547, Casualties, Disasters, and Thefts. 10 40 ez form 2012 Loss of earnings. 10 40 ez form 2012 You cannot deduct premiums for a policy that pays for your lost earnings due to sickness or disability. 10 40 ez form 2012 However, see item (8) in the previous list. 10 40 ez form 2012 Certain life insurance and annuities. 10 40 ez form 2012 For contracts issued before June 9, 1997, you cannot deduct the premiums on a life insurance policy covering you, an employee, or any person with a financial interest in your business if you are directly or indirectly a beneficiary of the policy. 10 40 ez form 2012 You are included among possible beneficiaries of the policy if the policy owner is obligated to repay a loan from you using the proceeds of the policy. 10 40 ez form 2012 A person has a financial interest in your business if the person is an owner or part owner of the business or has lent money to the business. 10 40 ez form 2012 For contracts issued after June 8, 1997, you generally cannot deduct the premiums on any life insurance policy, endowment contract, or annuity contract if you are directly or indirectly a beneficiary. 10 40 ez form 2012 The disallowance applies without regard to whom the policy covers. 10 40 ez form 2012 Insurance to secure a loan. 10 40 ez form 2012 If you take out a policy on your life or on the life of another person with a financial interest in your business to get or protect a business loan, you cannot deduct the premiums as a business expense. 10 40 ez form 2012 Nor can you deduct the premiums as interest on business loans or as an expense of financing loans. 10 40 ez form 2012 In the event of death, the proceeds of the policy are not taxed as income even if they are used to liquidate the debt. 10 40 ez form 2012 Self-employed health insurance deduction. 10 40 ez form 2012   You may be able to deduct the amount you paid for medical and dental insurance and qualified long-term care insurance for you and your family. 10 40 ez form 2012 How to figure the deduction. 10 40 ez form 2012   Generally, you can use the worksheet in the Form 1040 instructions to figure your deduction. 10 40 ez form 2012 However, if any of the following apply, you must use the worksheet in chapter 6 of Publication 535. 10 40 ez form 2012 You have more than one source of income subject to self-employment tax. 10 40 ez form 2012 You file Form 2555 or Form 2555-EZ (relating to foreign earned income). 10 40 ez form 2012 You are using amounts paid for qualified long-term care insurance to figure the deduction. 10 40 ez form 2012 Prepayment. 10 40 ez form 2012   You cannot deduct expenses in advance, even if you pay them in advance. 10 40 ez form 2012 This rule applies to any expense paid far enough in advance to, in effect, create an asset with a useful life extending substantially beyond the end of the current tax year. 10 40 ez form 2012 Example. 10 40 ez form 2012 In 2013, you signed a 3-year insurance contract. 10 40 ez form 2012 Even though you paid the premiums for 2013, 2014, and 2015 when you signed the contract, you can only deduct the premium for 2013 on your 2013 tax return. 10 40 ez form 2012 You can deduct in 2014 and 2015 the premium allocable to those years. 10 40 ez form 2012 More information. 10 40 ez form 2012   For more information about deducting insurance, see chapter 6 in Publication 535. 10 40 ez form 2012 Interest You can generally deduct as a business expense all interest you pay or accrue during the tax year on debts related to your business. 10 40 ez form 2012 Interest relates to your business if you use the proceeds of the loan for a business expense. 10 40 ez form 2012 It does not matter what type of property secures the loan. 10 40 ez form 2012 You can deduct interest on a debt only if you meet all of the following requirements. 10 40 ez form 2012 You are legally liable for that debt. 10 40 ez form 2012 Both you and the lender intend that the debt be repaid. 10 40 ez form 2012 You and the lender have a true debtor-creditor relationship. 10 40 ez form 2012 You cannot deduct on Schedule C or C-EZ the interest you paid on personal loans. 10 40 ez form 2012 If a loan is part business and part personal, you must divide the interest between the personal part and the business part. 10 40 ez form 2012 Example. 10 40 ez form 2012 In 2013, you paid $600 interest on a car loan. 10 40 ez form 2012 During 2013, you used the car 60% for business and 40% for personal purposes. 10 40 ez form 2012 You are claiming actual expenses on the car. 10 40 ez form 2012 You can only deduct $360 (60% × $600) for 2013 on Schedule C or C-EZ. 10 40 ez form 2012 The remaining interest of $240 is a nondeductible personal expense. 10 40 ez form 2012 More information. 10 40 ez form 2012   For more information about deducting interest, see chapter 4 in Publication 535. 10 40 ez form 2012 That chapter explains the following items. 10 40 ez form 2012 Interest you can deduct. 10 40 ez form 2012 Interest you cannot deduct. 10 40 ez form 2012 How to allocate interest between personal and business use. 10 40 ez form 2012 When to deduct interest. 10 40 ez form 2012 The rules for a below-market interest rate loan. 10 40 ez form 2012 (This is generally a loan on which no interest is charged or on which interest is charged at a rate below the applicable federal rate. 10 40 ez form 2012 ) Legal and Professional Fees Legal and professional fees, such as fees charged by accountants, that are ordinary and necessary expenses directly related to operating your business are deductible on Schedule C or C-EZ. 10 40 ez form 2012 However, you usually cannot deduct legal fees you pay to acquire business assets. 10 40 ez form 2012 Add them to the basis of the property. 10 40 ez form 2012 If the fees include payments for work of a personal nature (such as making a will), you can take a business deduction only for the part of the fee related to your business. 10 40 ez form 2012 The personal part of legal fees for producing or collecting taxable income, doing or keeping your job, or for tax advice may be deductible on Schedule A (Form 1040) if you itemize deductions. 10 40 ez form 2012 For more information, see Publication 529, Miscellaneous Deductions. 10 40 ez form 2012 Tax preparation fees. 10 40 ez form 2012   You can deduct on Schedule C or C-EZ the cost of preparing that part of your tax return relating to your business as a sole proprietor or statutory employee. 10 40 ez form 2012 You can deduct the remaining cost on Schedule A (Form 1040) if you itemize your deductions. 10 40 ez form 2012   You can also deduct on Schedule C or C-EZ the amount you pay or incur in resolving asserted tax deficiencies for your business as a sole proprietor or statutory employee. 10 40 ez form 2012 Pension Plans You can set up and maintain the following small business retirement plans for yourself and your employees. 10 40 ez form 2012 SEP (Simplified Employee Pension) plans. 10 40 ez form 2012 SIMPLE (Savings Incentive Match Plan for Employees) plans. 10 40 ez form 2012 Qualified plans (including Keogh or H. 10 40 ez form 2012 R. 10 40 ez form 2012 10 plans). 10 40 ez form 2012 SEP, SIMPLE, and qualified plans offer you and your employees a tax favored way to save for retirement. 10 40 ez form 2012 You can deduct contributions you make to the plan for your employees on line 19 of Schedule C. 10 40 ez form 2012 If you are a sole proprietor, you can deduct contributions you make to the plan for yourself on line 28 of Form 1040. 10 40 ez form 2012 You can also deduct trustees' fees if contributions to the plan do not cover them. 10 40 ez form 2012 Earnings on the contributions are generally tax free until you or your employees receive distributions from the plan. 10 40 ez form 2012 You may also be able to claim a tax credit of 50% of the first $1,000 of qualified startup costs if you begin a new qualified defined benefit or defined contribution plan (including a 401(k) plan), SIMPLE plan, or simplified employee pension. 10 40 ez form 2012 Under certain plans, employees can have you contribute limited amounts of their before-tax pay to a plan. 10 40 ez form 2012 These amounts (and earnings on them) are generally tax free until your employees receive distributions from the plan. 10 40 ez form 2012 For more information on retirement plans for small business, see Publication 560, Retirement Plans for Small Business (SEP, SIMPLE, and Qualified Plans). 10 40 ez form 2012 Publication 590, Individual Retirement Arrangements (IRAs), discusses other tax favored ways to save for retirement. 10 40 ez form 2012 Rent Expense Rent is any amount you pay for the use of property you do not own. 10 40 ez form 2012 In general, you can deduct rent as a business expense only if the rent is for property you use in your business. 10 40 ez form 2012 If you have or will receive equity in or title to the property, you cannot deduct the rent. 10 40 ez form 2012 Unreasonable rent. 10 40 ez form 2012   You cannot take a rental deduction for unreasonable rents. 10 40 ez form 2012 Ordinarily, the issue of reasonableness arises only if you and the lessor are related. 10 40 ez form 2012 Rent paid to a related person is reasonable if it is the same amount you would pay to a stranger for use of the same property. 10 40 ez form 2012 Rent is not unreasonable just because it is figured as a percentage of gross receipts. 10 40 ez form 2012   Related persons include members of your immediate family, including only brothers and sisters (either whole or half), your spouse, ancestors, and lineal descendants. 10 40 ez form 2012 For a list of the other related persons, see section 267 of the Internal Revenue Code. 10 40 ez form 2012 Rent on your home. 10 40 ez form 2012   If you rent your home and use part of it as your place of business, you may be able to deduct the rent you pay for that part. 10 40 ez form 2012 You must meet the requirements for business use of your home. 10 40 ez form 2012 For more information, see Business Use of Your Home , later. 10 40 ez form 2012 Rent paid in advance. 10 40 ez form 2012   Generally, rent paid in your business is deductible in the year paid or accrued. 10 40 ez form 2012 If you pay rent in advance, you can deduct only the amount that applies to your use of the rented property during the tax year. 10 40 ez form 2012 You can deduct the rest of your payment only over the period to which it applies. 10 40 ez form 2012 More information. 10 40 ez form 2012   For more information about rent, see chapter 3 in Publication 535. 10 40 ez form 2012 Taxes You can deduct on Schedule C or C-EZ various federal, state, local, and foreign taxes directly attributable to your business. 10 40 ez form 2012 Income taxes. 10 40 ez form 2012   You can deduct on Schedule C or C-EZ a state tax on gross income (as distinguished from net income) directly attributable to your business. 10 40 ez form 2012 You can deduct other state and local income taxes on Schedule A (Form 1040) if you itemize your deductions. 10 40 ez form 2012 Do not deduct federal income tax. 10 40 ez form 2012 Employment taxes. 10 40 ez form 2012   You can deduct the social security, Medicare, and federal unemployment (FUTA) taxes you paid out of your own funds as an employer. 10 40 ez form 2012 Employment taxes are discussed briefly in chapter 1. 10 40 ez form 2012 You can also deduct payments you made as an employer to a state unemployment compensation fund or to a state disability benefit fund. 10 40 ez form 2012 Deduct these payments as taxes. 10 40 ez form 2012 Self-employment tax. 10 40 ez form 2012   You can deduct one-half of your self-employment tax on line 27 of Form 1040. 10 40 ez form 2012 Self-employment tax is discussed in chapters 1 and 10. 10 40 ez form 2012 Personal property tax. 10 40 ez form 2012   You can deduct on Schedule C or C-EZ any tax imposed by a state or local government on personal property used in your business. 10 40 ez form 2012   You can also deduct registration fees for the right to use property within a state or local area. 10 40 ez form 2012 Example. 10 40 ez form 2012 May and Julius Winter drove their car 7,000 business miles out of a total of 10,000 miles. 10 40 ez form 2012 They had to pay $25 for their annual state license tags and $20 for their city registration sticker. 10 40 ez form 2012 They also paid $235 in city personal property tax on the car, for a total of $280. 10 40 ez form 2012 They are claiming their actual car expenses. 10 40 ez form 2012 Because they used the car 70% for business, they can deduct 70% of the $280, or $196, as a business expense. 10 40 ez form 2012 Real estate taxes. 10 40 ez form 2012   You can deduct on Schedule C or C-EZ the real estate taxes you pay on your business property. 10 40 ez form 2012 Deductible real estate taxes are any state, local, or foreign taxes on real estate levied for the general public welfare. 10 40 ez form 2012 The taxing authority must base the taxes on the assessed value of the real estate and charge them uniformly against all property under its jurisdiction. 10 40 ez form 2012   For more information about real estate taxes, see chapter 5 in Publication 535. 10 40 ez form 2012 That chapter explains special rules for deducting the following items. 10 40 ez form 2012 Taxes for local benefits, such as those for sidewalks, streets, water mains, and sewer lines. 10 40 ez form 2012 Real estate taxes when you buy or sell property during the year. 10 40 ez form 2012 Real estate taxes if you use an accrual method of accounting and choose to accrue real estate tax related to a definite period ratably over that period. 10 40 ez form 2012 Sales tax. 10 40 ez form 2012   Treat any sales tax you pay on a service or on the purchase or use of property as part of the cost of the service or property. 10 40 ez form 2012 If the service or the cost or use of the property is a deductible business expense, you can deduct the tax as part of that service or cost. 10 40 ez form 2012 If the property is merchandise bought for resale, the sales tax is part of the cost of the merchandise. 10 40 ez form 2012 If the property is depreciable, add the sales tax to the basis for depreciation. 10 40 ez form 2012 For information on the basis of property, see Publication 551, Basis of Assets. 10 40 ez form 2012    Do not deduct state and local sales taxes imposed on the buyer that you must collect and pay over to the state or local government. 10 40 ez form 2012 Do not include these taxes in gross receipts or sales. 10 40 ez form 2012 Excise taxes. 10 40 ez form 2012   You can deduct on Schedule C or C-EZ all excise taxes that are ordinary and necessary expenses of carrying on your business. 10 40 ez form 2012 Excise taxes are discussed briefly in chapter 1. 10 40 ez form 2012 Fuel taxes. 10 40 ez form 2012   Taxes on gasoline, diesel fuel, and other motor fuels you use in your business are usually included as part of the cost of the fuel. 10 40 ez form 2012 Do not deduct these taxes as a separate item. 10 40 ez form 2012   You may be entitled to a credit or refund for federal excise tax you paid on fuels used for certain purposes. 10 40 ez form 2012 For more information, see Publication 510, Excise Taxes. 10 40 ez form 2012 Travel, Meals, and Entertainment This section briefly explains the kinds of travel and entertainment expenses you can deduct on Schedule C or C-EZ. 10 40 ez form 2012 Table 8-1. 10 40 ez form 2012 When Are Entertainment Expenses Deductible? (Note. 10 40 ez form 2012 The following is a summary of the rules for deducting entertainment expenses. 10 40 ez form 2012 For more details about these rules, see Publication 463. 10 40 ez form 2012 ) General rule You can deduct ordinary and necessary expenses to entertain a client, customer, or employee if the expenses meet the directly-related test or the associated test. 10 40 ez form 2012 Definitions Entertainment includes any activity generally considered to provide entertainment, amusement, or recreation, and includes meals provided to a customer or client. 10 40 ez form 2012 An ordinary expense is one that is common and accepted in your field of business, trade, or profession. 10 40 ez form 2012 A necessary expense is one that is helpful and appropriate, although not necessarily required, for your business. 10 40 ez form 2012 Tests to be met Directly-related test Entertainment took place in a clear business setting, or Main purpose of entertainment was the active conduct of business, and You did engage in business with the person during the entertainment period, and You had more than a general expectation of getting income or some other specific business benefit. 10 40 ez form 2012   Associated test Entertainment is associated with your trade or business, and Entertainment directly precedes or follows a substantial business discussion. 10 40 ez form 2012 Other rules You cannot deduct the cost of your meal as an entertainment expense if you are claiming the meal as a travel expense. 10 40 ez form 2012 You cannot deduct expenses that are lavish or extravagant under the circumstances. 10 40 ez form 2012 You generally can deduct only 50% of your unreimbursed entertainment expenses. 10 40 ez form 2012 Travel expenses. 10 40 ez form 2012   These are the ordinary and necessary expenses of traveling away from home for your business. 10 40 ez form 2012 You are traveling away from home if both the following conditions are met. 10 40 ez form 2012 Your duties require you to be away from the general area of your tax home (defined later) substantially longer than an ordinary day's work. 10 40 ez form 2012 You need to get sleep or rest to meet the demands of your work while away from home. 10 40 ez form 2012 Generally, your tax home is your regular place of business, regardless of where you maintain your family home. 10 40 ez form 2012 It includes the entire city or general area in which your business is located. 10 40 ez form 2012 See Publication 463 for more information. 10 40 ez form 2012   The following is a brief discussion of the expenses you can deduct. 10 40 ez form 2012 Transportation. 10 40 ez form 2012   You can deduct the cost of travel by airplane, train, bus, or car between your home and your business destination. 10 40 ez form 2012 Taxi, commuter bus, and limousine. 10 40 ez form 2012   You can deduct fares for these and other types of transportation between the airport or station and your hotel, or between the hotel and your work location away from home. 10 40 ez form 2012 Baggage and shipping. 10 40 ez form 2012   You can deduct the cost of sending baggage and sample or display material between your regular and temporary work locations. 10 40 ez form 2012 Car or truck. 10 40 ez form 2012   You can deduct the costs of operating and maintaining your vehicle when traveling away from home on business. 10 40 ez form 2012 You can deduct actual expenses or the standard mileage rate (discussed earlier under Car and Truck Expenses), as well as business-related tolls and parking. 10 40 ez form 2012 If you rent a car while away from home on business, you can deduct only the business-use portion of the expenses. 10 40 ez form 2012 Meals and lodging. 10 40 ez form 2012   You can deduct the cost of meals and lodging if your business trip is overnight or long enough that you need to stop for sleep or rest to properly perform your duties. 10 40 ez form 2012 In most cases, you can deduct only 50% of your meal expenses. 10 40 ez form 2012 Cleaning. 10 40 ez form 2012   You can deduct the costs of dry cleaning and laundry while on your business trip. 10 40 ez form 2012 Telephone. 10 40 ez form 2012   You can deduct the cost of business calls while on your business trip, including business communication by fax machine or other communication devices. 10 40 ez form 2012 Tips. 10 40 ez form 2012   You can deduct the tips you pay for any expense in this list. 10 40 ez form 2012 More information. 10 40 ez form 2012   For more information about travel expenses, see Publication 463. 10 40 ez form 2012 Entertainment expenses. 10 40 ez form 2012   You may be able to deduct business-related entertainment expenses for entertaining a client, customer, or employee. 10 40 ez form 2012 In most cases, you can deduct only 50% of these expenses. 10 40 ez form 2012   The following are examples of entertainment expenses. 10 40 ez form 2012 Entertaining guests at nightclubs, athletic clubs, theaters, or sporting events. 10 40 ez form 2012 Providing meals, a hotel suite, or a car to business customers or their families. 10 40 ez form 2012 To be deductible, the expenses must meet the rules listed in Table 8-1. 10 40 ez form 2012 For details about these rules, see Publication 463. 10 40 ez form 2012 Reimbursing your employees for expenses. 10 40 ez form 2012   You generally can deduct the amount you reimburse your employees for travel and entertainment expenses. 10 40 ez form 2012 The reimbursement you deduct and the manner in which you deduct it depend in part on whether you reimburse the expenses under an accountable plan or a nonaccountable plan. 10 40 ez form 2012 For details, see chapter 11 in Publication 535. 10 40 ez form 2012 That chapter explains accountable and nonaccountable plans and tells you whether to report the reimbursement on your employee's Form W-2, Wage and Tax Statement. 10 40 ez form 2012 Business Use of Your Home To deduct expenses related to the part of your home used for business, you must meet specific requirements. 10 40 ez form 2012 Even then, your deduction may be limited. 10 40 ez form 2012 To qualify to claim expenses for business use of your home, you must meet the following tests. 10 40 ez form 2012 Your use of the business part of your home must be: Exclusive (however, see Exceptions to exclusive use , later), Regular, For your business, and The business part of your home must be one of the following: Your principal place of business (defined later), A place where you meet or deal with patients, clients, or customers in the normal course of your business, or A separate structure (not attached to your home) you use in connection with your business. 10 40 ez form 2012 Exclusive use. 10 40 ez form 2012   To qualify under the exclusive use test, you must use a specific area of your home only for your trade or business. 10 40 ez form 2012 The area used for business can be a room or other separately identifiable space. 10 40 ez form 2012 The space does not need to be marked off by a permanent partition. 10 40 ez form 2012   You do not meet the requirements of the exclusive use test if you use the area in question both for business and for personal purposes. 10 40 ez form 2012 Example. 10 40 ez form 2012 You are an attorney and use a den in your home to write legal briefs and prepare clients' tax returns. 10 40 ez form 2012 Your family also uses the den for recreation. 10 40 ez form 2012 The den is not used exclusively in your profession, so you cannot claim a business deduction for its use. 10 40 ez form 2012 Exceptions to exclusive use. 10 40 ez form 2012   You do not have to meet the exclusive use test if you use part of your home in either of the following ways. 10 40 ez form 2012 For the storage of inventory or product samples. 10 40 ez form 2012 As a daycare facility. 10 40 ez form 2012 For an explanation of these exceptions, see Publication 587, Business Use of Your Home (Including Use by Daycare Providers). 10 40 ez form 2012 Regular use. 10 40 ez form 2012   To qualify under the regular use test, you must use a specific area of your home for business on a continuing basis. 10 40 ez form 2012 You do not meet the test if your business use of the area is only occasional or incidental, even if you do not use that area for any other purpose. 10 40 ez form 2012 Principal place of business. 10 40 ez form 2012   You can have more than one business location, including your home, for a single trade or business. 10 40 ez form 2012 To qualify to deduct the expenses for the business use of your home under the principal place of business test, your home must be your principal place of business for that business. 10 40 ez form 2012 To determine your principal place of business, you must consider all the facts and circumstances. 10 40 ez form 2012   Your home office will qualify as your principal place of business for deducting expenses for its use if you meet the following requirements. 10 40 ez form 2012 You use it exclusively and regularly for administrative or management activities of your business. 10 40 ez form 2012 You have no other fixed location where you conduct substantial administrative or management activities of your business. 10 40 ez form 2012   Alternatively, if you use your home exclusively and regularly for your business, but your home office does not qualify as your principal place of business based on the previous rules, you determine your principal place of business based on the following factors. 10 40 ez form 2012 The relative importance of the activities performed at each location. 10 40 ez form 2012 If the relative importance factor does not determine your principal place of business, you can also consider the time spent at each location. 10 40 ez form 2012   If, after considering your business locations, your home cannot be identified as your principal place of business, you cannot deduct home office expenses. 10 40 ez form 2012 However, for other ways to qualify to deduct home office expenses, see Publication 587. 10 40 ez form 2012 Deduction limit. 10 40 ez form 2012   If your gross income from the business use of your home equals or exceeds your total business expenses (including depreciation), you can deduct all your business expenses related to the use of your home. 10 40 ez form 2012 If your gross income from the business use is less than your total business expenses, your deduction for certain expenses for the business use of your home is limited. 10 40 ez form 2012   Your deduction of otherwise nondeductible expenses, such as insurance, utilities, and depreciation (with depreciation taken last), allocable to the business is limited to the gross income from the business use of your home minus the sum of the following. 10 40 ez form 2012 The business part of expenses you could deduct even if you did not use your home for business (such as mortgage interest, real estate taxes, and casualty and theft losses that are allowable as itemized deductions on Schedule A (Form 1040)). 10 40 ez form 2012 The business expenses that relate to the business activity in the home (for example, business phone, supplies, and depreciation on equipment), but not to the use of the home itself. 10 40 ez form 2012 Do not include in (2) above your deduction for one-half of your self-employment tax. 10 40 ez form 2012   Use Form 8829, Expenses for Business Use of Your Home, to figure your deduction. 10 40 ez form 2012 New simplified method. 10 40 ez form 2012    The IRS now provides a simplified method to determine your expenses for business use of your home. 10 40 ez form 2012 The simplified method is an alternative to calculating and substantiating actual expenses. 10 40 ez form 2012 In most cases, you will figure your deduction by multiplying $5 by the area of your home used for a qualified business use. 10 40 ez form 2012 The area you use to figure your deduction is limited to 300 square feet. 10 40 ez form 2012 For more information, see the Instructions for Schedule C. 10 40 ez form 2012 More information. 10 40 ez form 2012   For more information on deducting expenses for the business use of your home, see Publication 587. 10 40 ez form 2012 Other Expenses You Can Deduct You may also be able to deduct the following expenses. 10 40 ez form 2012 See Publication 535 to find out whether you can deduct them. 10 40 ez form 2012 Advertising. 10 40 ez form 2012 Bank fees. 10 40 ez form 2012 Donations to business organizations. 10 40 ez form 2012 Education expenses. 10 40 ez form 2012 Energy efficient commercial buildings deduction expenses. 10 40 ez form 2012 Impairment-related expenses. 10 40 ez form 2012 Interview expense allowances. 10 40 ez form 2012 Licenses and regulatory fees. 10 40 ez form 2012 Moving machinery. 10 40 ez form 2012 Outplacement services. 10 40 ez form 2012 Penalties and fines you pay for late performance or nonperformance of a contract. 10 40 ez form 2012 Repairs that keep your property in a normal efficient operating condition. 10 40 ez form 2012 Repayments of income. 10 40 ez form 2012 Subscriptions to trade or professional publications. 10 40 ez form 2012 Supplies and materials. 10 40 ez form 2012 Utilities. 10 40 ez form 2012 Expenses You Cannot Deduct You usually cannot deduct the following as business expenses. 10 40 ez form 2012 For more information, see Publication 535. 10 40 ez form 2012 Bribes and kickbacks. 10 40 ez form 2012 Charitable contributions. 10 40 ez form 2012 Demolition expenses or losses. 10 40 ez form 2012 Dues to business, social, athletic, luncheon, sporting, airline, and hotel clubs. 10 40 ez form 2012 Lobbying expenses. 10 40 ez form 2012 Penalties and fines you pay to a governmental agency or instrumentality because you broke the law. 10 40 ez form 2012 Personal, living, and family expenses. 10 40 ez form 2012 Political contributions. 10 40 ez form 2012 Repairs that add to the value of your property or significantly increase its life. 10 40 ez form 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The 10 40 Ez Form 2012

10 40 ez form 2012 Publication 938 - Main Content Table of Contents Who May Request Information How To Request Information Who May Request Information The persons listed below, or their agent or representative, should follow the procedures in this publication to request tax information from the representative of the REMIC or the issuer of the CDO. 10 40 ez form 2012 Any broker who holds a REMIC regular interest or CDO for itself or as a nominee for an actual holder. 10 40 ez form 2012 A middleman who holds a REMIC regular interest or CDO as a nominee for an actual holder and who is required to file an information return with respect to the regular interest or CDO. 10 40 ez form 2012 The following persons, if they hold their REMIC regular interest or CDO directly and not through a nominee. 10 40 ez form 2012 A corporation. 10 40 ez form 2012 A fiscal year taxpayer. 10 40 ez form 2012 A dealer in securities or commodities required to register as such under the laws of the United States or a state. 10 40 ez form 2012 A real estate investment trust (as defined in section 856). 10 40 ez form 2012 An entity registered at all times during the tax year under the Investment Company Act of 1940. 10 40 ez form 2012 A common trust fund (as defined in section 584(a)). 10 40 ez form 2012 A financial institution such as a mutual savings bank, savings and loan association, building and loan association, cooperative bank, homestead association, credit union, industrial loan association or bank, or other similar organization. 10 40 ez form 2012 Any trust that is exempt from tax under section 664(c) (a charitable remainder annuity trust or a charitable remainder unitrust). 10 40 ez form 2012 A REMIC. 10 40 ez form 2012 Note. 10 40 ez form 2012 A person listed in (3) above who holds an interest through a nominee (instead of directly from the REMIC or the issuer of the CDO) should request the information from the nominee instead of from the REMIC or the issuer of the CDO. 10 40 ez form 2012 The request should be made of the nominee in the same manner as specified below for requesting information from the representative. 10 40 ez form 2012 How To Request Information Use the directory to find the representative of the REMIC or issuer of the CDO. 10 40 ez form 2012 You can request information from the representative or issuer by telephone or mail. 10 40 ez form 2012 If only an address is listed in the directory, you must request the information in writing. 10 40 ez form 2012 Your request must specify the calendar quarters and the classes of REMIC regular interests or CDOs for which you need the information. 10 40 ez form 2012 The representative or issuer must provide the information to you by the later of: The 30th day after the close of the calendar quarter for which you request the information, or The 14th day after the receipt of your request. 10 40 ez form 2012 The representative or issuer can provide the information to you by telephone, by written statement sent by first class mail, by printing the information in a publication that is generally read by and available to persons who may request the information (for example, a webpage), or by any other method agreed to by both parties. 10 40 ez form 2012 If the information is published, the representative or issuer must notify you by telephone or in writing of the publication in which the information will appear, the date of its appearance, and, if possible, the page number. 10 40 ez form 2012 Prev  Up  Next   Home   More Online Publications